For various reasons, many students change their courses after Course Approval by adding, dropping, or switching papers. Submission of a completed Change of Course Form available from the University Information Centre is normally needed in order to have any change officially recorded, and a modified course approval process, involving consultation with appropriate advisers of studies is also normally required.
Change of Course Forms are normally available from the first day of lectures in each teaching period.
Amending your course
Adding, deleting or withdrawing from papers (including in exceptional circumstances) has implications for your fees, StudyLink loans and allowances, and academic record. It may also affect the immigration status of international students.
Adding papers to your course must be completed by 5.00pm on:
- 13 January 2014 for Summer School papers
- 28 February 2014 for first semester and full year papers
- 11 July 2014 for second semester papers
Additional papers will be added to your academic record.
Adding papers to your course will normally increase the fees you are required to pay.
Deleting papers from your course must be completed by 5.00pm on:
- 13 January 2014 for Summer School papers
- 14 March 2014 for first semester papers
- 21 March 2014 for full year papers
- 25 July 2014 for second semester papers
If you delete an individual paper from your course of study by these dates you will be entitled to a refund of tuition fees for that paper.
In the case of deletion of all papers by the relevant deadline, tuition fees paid will be refunded less a Tuition Refund fee.
Late withdrawal from papers
Late withdrawal from papers (withdrawal after the dates for deletion of papers above), must be completed by 5.00pm on:
- 3 February 2014 for Summer School papers
- 2 May 2014 for first semester papers
- 12 September 2014 for second semester and full year papers
Papers you withdraw from by these dates will remain listed on your academic record but will have ‘Withdrawn’ noted beside them. There is no refund of fees for late withdrawal.
Deletions or withdrawals after the normal deadlines will be permitted only in exceptional circumstances.
Exceptional circumstances are defined as circumstances that are beyond the control of the student, and include illness supported by a medical certificate.
Exceptional circumstances may include:
- illness or accident
- delays beyond your control in receiving information relevant to your enrolment (e.g. concerning funding from your employer)
- sporting/cultural commitments. You must be representing New Zealand, or trialling for New Zealand representation
- service in the New Zealand Armed Forces
- other special circumstances beyond your control
If you wish to submit an application for withdrawal from a paper under exceptional circumstances you should:
- complete a Change of Course Form (where possible)
- put in writing your request for consideration of a withdrawal in exceptional circumstances and submit to the University Information Centre or post to The Manager, Admissions and Enrolment, PO Box 56, Dunedin 9054.
- provide original or appropriately witnessed copies of any independent evidence verifying the circumstances outlined
In the case of withdrawals in exceptional circumstances after the normal deadlines for deletions and before those for ordinary withdrawals, refunds of up to 50% of tuition fees may be permitted. Such papers continue to be listed on an academic record but have ‘Withdrawn Exceptional’ noted beside them.
If you choose not to attend classes or submit assessments or sit examinations, and do not use a Change of Course Form to have a withdrawal officially recorded by the deadlines listed above, you will remain enrolled. You will also be liable for tuition fees and are likely to have a result of ‘Fail’ on your academic record for the papers concerned.
It’s your course
Through your e:Vision student portal you can check the papers you are enrolled for and whether or not any requested changes have been processed. It is your responsibility, and in your own best interests, to ensure that your course of study is in accordance with the relevant regulations in the University Calendar and that your enrolment correctly records the papers you are taking.