Information about Guests
Your guests will require tickets for admission to the ceremony. You will request tickets on their behalf at the same time as you apply for a place in a graduation ceremony online, by using your E-Vision student portal.
Please note that in the first instance we can guarantee only two guest tickets per graduand (you do not need a ticket yourself). If additional tickets are required, you must state how many you would like in total including the two guaranteed tickets. We do our best to fulfil requests for extra tickets, but due to the size of the Regent Theatre, this will not always be possible. If you have requested additional guest tickets, an email advising you of the outcome of your request will be sent to you approximately two weeks prior to your ceremony.
Information about collecting guest tickets will be made available to you via email approximately 6 weeks prior to your graduation ceremony.
If there are still seats available after all requests for tickets have been met, you may be able to collect one extra ticket from the Clocktower Reception between 9.00am and noon on the morning of the ceremony. These tickets are allocated on a first-come-first-served basis. It may also be possible to obtain one extra guest ticket once the doors open at the Regent Theatre to admit guests, 45 minutes prior to the start of the ceremony. These tickets will also be allocated on a first-come-first-served basis.
Guests with Disabilities or Other Special Needs
If you have a guest with a disability or for whom special seating arrangements are required, you must indicate this at the time that you apply for a place in a ceremony, so that they can be allocated seats in an appropriate area of the Theatre. If the requirements for your guests change after you have submitted your application, please contact the Graduation Office as soon as possible.
Please note that most of the seating at the Regent Theatre is accessed via several flights of stairs. If this will cause difficulties for any of your guests, you must indicate this at the time that you apply for a place in a ceremony. We will arrange for your guests to be seated on the lower level of the Theatre, which has lift access.
Wheelchair access to the Regent Theatre is via the main entrance in the Octagon.
Although children may attend graduation ceremonies, we suggest that you let your guests know that it can be a long afternoon for the very young. Prams and pushchairs are not permitted in the Theatre, and there are no storage areas for these at the venue.
Admission into the Regent Theatre
The doors to the Regent Theatre will open 45 minutes prior to the start of the ceremony and guests must be seated in the Theatre at least 10 minutes before the ceremony commences. Guest seating is not reserved, tickets are allocated to a particular area of the Theatre, but not to specific seats. In order to obtain seats together, all members of the guest party need to be present prior to entering the Theatre. Ushers will be on hand to direct guests to seats on a first-come, first-served basis. Please note that we cannot guarantee seats for ticket holders who arrive late.
The ceremony begins promptly at the stated time and will usually be of about one and a half hours duration. Both those graduating and their guests are expected to remain in the Regent Theatre for the entire ceremony, as leaving early can be very disruptive to others.
We ask that cellphones are either switched off or on "silent" mode prior to the start of the ceremony.
The Executive Residence provides boutique hotel accommodation for visitors to Dunedin. The Executive Residence has 24 spacious rooms, free wireless internet, catering and dining facilities, conference and meeting rooms, and free parking. Its close proximity to campus, the city centre and the Forsyth Barr Stadium makes the Executive Residence the ideal place to stay when attending Graduation, or coming to visit friends and family in Dunedin.
Where to find Parking on Graduation Day
Parking in central Dunedin is in demand on graduation days and heavy pedestrian traffic can also add to congestion. The parking buildings closest to the Regent Theatre are:
- Moray Place (opposite View Street)
- Golden Centre (entrance on Filleul Street)
- Meridian Mall (entrance on Hanover Street)
- Great King Street (located between St Andrew and Hanover Streets)
Please note that there is a charge for using these parking facilities.
The time limit on inner city parking meters varies and is policed during the graduation ceremonies. The Dowling Street parking area (off Princes Street, two blocks from the Octagon) has 4 hour meters.
A brunch will be hosted by the University of Otago, which is open to all graduates and their families prior to the procession. This is a wonderful opportunity to celebrate with your family, friends, and the University.
Where: The Link, within the Information Services Building, on the University of Otago Dunedin campus.
Time: When the procession begins at 11:30am, the brunch will be held from 9:30am-11:00am
When the procession begins at 1:30pm, the brunch will be held from 11:30am-1:00pm
The Graduation Procession along George Street
The OUSA organises an informal procession along George Street prior to the ceremony. This is voluntary, but it is a great opportunity to walk along the middle of the main street of Dunedin and be acknowledged by your friends and family. Please note, on days where two ceremonies are being held, there will be only one procession.
If your ceremony begins at 1.00pm or 4.00pm the procession will depart from outside the School of Dentistry at 11.30am.
If your ceremony beings at 3.00pm, the procession will depart from outside the School of Dentistry at 1.30pm.
Please assemble outside the School of Dentistry 15 minutes prior to the departure of the procession.
An official photograph will be taken as you receive your degree or diploma by McRobie Photographics. Photographs will be available for purchase immediately after the ceremony, or from McRobie Studios at 89 Bond Street on the day following your graduation between 10.00am and 1.00pm. Thereafter by phone or email.
If purchasing photographs after the day of the ceremony it is helpful to remember the page number you are listed on in the graduation ceremony programme, and any details to assist identification.
PO Box 11019
Tel 03 477 5801
Copyright is held by McRobie Photographics Ltd. A full statement regarding copyright is available at www.mcrobie.co.nz.
Please note that there will not be a photographer available at the Regent Theatre to take any photographs in addition to those that are taken as you cross the stage and receive your degree or diploma. If you require any additional photographs, you will need to arrange this yourself prior to arriving in Dunedin.
DVD of Your Graduation Ceremony
A DVD of the ceremony will be available for purchase for $29, which includes GST and postage within New Zealand.
Please contact Impressions Audiovisual via email for ordering details, or Tel 03 488 5021.
Some Divisions, Schools, Departments and Residential Colleges hold functions for their graduands, usually either on the day before or on the morning of the graduation ceremony.
A Thanksgiving Service is held prior to the procession on the day of each ceremony, and all graduands and their families are invited to attend.
Further information about functions will be made available to you approximately 6 weeks prior to your graduation ceremony.