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Staff participation at Graduation

Blossom outside Clocktower

Registering your willingness to attend a ceremony

Staff on stage during graduationBy registering your willingness to attend a ceremony, you will be seated on the stage at the Dunedin Town Hall during the ceremony.  You can also take part in the procession along the main street of Dunedin prior to the ceremony. 

Academic regalia is required to be worn during the procession and at the ceremony.

Approximately three months prior to each round of ceremonies you will be able to register to attend via your eVision staff portal.

Please register your attendance at least two weeks prior to the ceremony to ensure that your name will appear on the staff procession list.

Graduation ceremony dates


How to access your eVision staff portal

If you do not have access to the Graduation section of your eVision staff portal, or need instructions on how to register your willingness to attend a ceremony:

download instructions on how to access your eVision staff portal (in PDF format)

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Academic regalia

Hiring regalia

Academic staff wanting to hire regalia from the Federation of Graduate Women to wear at a graduation ceremony, need to submit an order via their eVision staff portal.  The Graduation Office will then be charged for the hire.

Please note that hoods in some disciplines may not be available for staff to hire.

If you have any queries please contact the Graduation Office


Collecting regalia

To collect your regalia, go to the Academic Dress rooms located in the Basement of the Geology Building (North End).

Regalia can be collected on the following dates and times prior to each ceremony:

Ceremony date Collection date Collection time
Saturday 9 December Thursday 7 December 5:30pm - 7:00pm
Friday 8 December

11:00am - 2:00pm OR

5:30pm - 7:00pm

Saturday 9 December 8:30am - 12 noon
Wednesday 13 December Tuesday 12 December

12 noon - 3:30pm OR

4:30pm - 7:00pm

Wednesday 13 December 8:30am - 12 noon
Saturday 16 December Thursday 14 December 5:30pm - 7:00pm
Friday 15 December 11:00am - 2:00pm OR

5:30pm - 7:00pm

Saturday 16 December 8:30am - 12 noon

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Returning regalia

Regalia must be returned at one of the following times and venues following the December 2017 graduation ceremonies:

Day Location Time
Saturday 9 December Municipal Chambers 2:00pm - 6:00pm
Sunday 10 December Basement of the Geology Building 8:30am - 10.30am OR

2:00pm - 4:00pm

Monday 11 December Basement of the Geology Building 10:00am - 2:00pm
Wednesday 13 December Municipal Chambers 2:00pm - 6:00pm
Thursday 14 December Basement of the Geology Building 9:00am - 2:00pm
Saturday 16 December Municipal Chambers 2:00pm - 6:00pm
Sunday 17 December Basement of the Geology Building 8:30am - 10.30am OR

2:00pm - 4:00pm

Monday 18 December Basement of the Geology Building 10:00am - 2:00pm

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Purchasing regalia

For information about purchasing regalia:

visit the Academic Dress (Regalia) information page


Regalia loan scheme for staff

As the purchase of regalia is considered to be a personal cost to staff, the University does not provide funding for this expense.  However a loan scheme is available to staff who wish to purchase their own set of academic regalia.  Please contact:

Chief Financial Officer
University of Otago
Tel 64 3 479 4032
Email cfo@otago.ac.nz

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Staff tickets

Staff who would like a guest ticket for a seat in the main body of the Dunedin Town Hall need to submit a request via their eVision staff portal.  You will find instructions for accessing eVision above.

A limited number of tickets are available for staff.  Tickets will be allocated on a first-come, first-served basis.

Please submit your request for a guest ticket at least two weeks prior to the ceremony to ensure that your ticket is posted to you.


Thanksgiving Service

The University Chaplaincy Team invites you to attend a brief ecumenical thanksgiving service for graduands, families, friends, and staff. Nau mai, haere mai! Everyone is welcome.

This will be held in the Hunter Centre Atrium, corner of Frederick and Great King Streets on Saturday 9 December, Wednesday 13 December and Saturday 16 December, from 10:40am until 11:10am.

Please wear academic regalia if possible. The service will finish in plenty of time should you wish to join the procession of graduands along George Street to the Town Hall.


Graduation brunch

A brunch will be hosted by the University in The Link (Information Services Building - corner of Cumberland and Albany Streets).* 

This provides an opportunity for graduands to celebrate with family, friends, and staff.

  • When the procession begins at 11:30am, the brunch will be held from 9:30am - 11:00am
  • When the procession begins at 1:30pm, the brunch will be held from 11:30am - 1:00pm

* The venue for the brunch to be held on Wednesday 13 December will be the Atrium of the Commerce Building.


Student and academic procession

Those taking part in the academic procession in the Dunedin Town Hall are invited to join the procession of graduands which leaves from outside the School of Dentistry and travels along George Street to the Dunedin Town Hall.

On the days where two ceremonies are being held, there will be only one procession.

  • If the ceremony begins at either 1:00pm or 4:00pm, the procession will depart at 11:30am
  • If the ceremony begins at 3:00pm, the procession will depart at 1:30pm

Please assemble 15 minutes prior to the departure time.


Procession of academic staff into the Dunedin Town Hall

Marshalling of the academic procession will begin promptly 25 minutes before the ceremony commences, and will take place in the Dunedin Centre.

The entrance to the Dunedin Centre is located on Harrop Street.


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