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Provision of Course and Study Information to Enrolled Students Policy

Category Academic
Type Policy
Approved by Senate, 30 March 2016
Date Policy Took Effect 30 March 2016
Last Approved Revision
Sponsor Deputy Vice-Chancellor (Academic)
Responsible Officer Manager, Policy and Compliance, Academic Services
Review Date 30 March 2018

Purpose

To detail staff and student responsibilities and expectations as regards the provision of essential course and study information.

Policy Content

1. Responsibilities of Staff

(a) Staff will provide, in writing, the following academic information about each taught paper to students:

i. paper objectives and intended learning outcomes

ii. workload expectations

iii. a statement of assessment requirements in the form of a list of items and their percentage weightings

iv. submission dates

v. information on lectures, laboratories, tutorials and other scheduled teaching activities

vi. attendance or terms requirements (if appropriate), and

vii. reading requirements.

Such information will be changed only in exceptional circumstances, in which case students shall be informed of the justification for the change and will be consulted unless this is clearly not practicable. Written notification of any change will be provided via email or Blackboard (or other University-approved learning management systems); if there is provision for some negotiation of assessment tasks, the procedures for this negotiation will be clearly stated.

(b) Staff will provide, preferably in writing, relevant administrative information about each taught paper to students. This shall normally include, as appropriate:

i. a list of teaching and administrative staff associated with the paper

ii. contact details for matters related to the paper

iii. information on computing resources and other technologies used in the paper, such as Blackboard and other learning management systems

iv. details of available resources to support learning in the paper

v. notification if lectures are to be recorded and made available and/or if students are permitted to make recordings of lectures for personal study

vi. information about University, departmental and Divisional support for Māori and Pacific students

vii. instructions on how to submit assignments, and

viii. details of processes to support students with disabilities, impairments or medical conditions, including processes for special consideration in internal assessment.

(c) To assist with student planning, information under clauses 1(a) and 1(b) should be provided as soon as is practicable, and no later than the first lecture of the paper or the end of the first week of the semester (whichever is earlier).

(d) Information provided under clauses 1(a) and (b) should be consistent with information provided for prospective students on the University website and/or in other University publications. However, where exceptional circumstances dictate that changes from previously published information are necessary, staff should:

i. highlight to students where paper requirements listed under clause 1(a) differ from previously published information

ii. highlight to students where administrative arrangements listed under clause 1(b) differ from previously published information, if such differences may have a significant impact on students, and

iii. ensure previously published information is updated as appropriate.

(e) Departments will provide students with information on the class representative system, including ensuring that the names and contact details of selected class representatives are readily accessible, for example through publication on webpages, Blackboard and/or departmental noticeboards. The Summer School Office will assist with this process for Summer School.

(f) Where appropriate, staff are encouraged to make students aware of changes to paper arrangements based on feedback from current or previous students (e.g. in response to class representative feedback or course evaluation responses).

(g) Students will be made aware of the University’s Academic Integrity Policy and acceptable academic practice through a clear statement in course outlines or other relevant departmental or University material.

(h) Arrangements shall be put in place to ensure that for each paper there are academic staff who are reasonably and regularly available to respond to and/or discuss matters which students may raise (e.g. through staff office hours). These arrangements will be clearly communicated to students in course outlines and/or via Blackboard (or other University-approved learning management systems).

(i) Staff responsible for the supervision and/or the administration of graduate research students will make such students aware of the PhD Handbook or equivalent Research Master’s information (as appropriate to their study), including the responsibilities of supervisors and candidates contained therein, and of relevant University policies relating to graduate research.

2. Responsibilities of Students

(a) Students are responsible for making themselves aware of all University rules and regulations pertaining to their rights and responsibilities as students and to the degree in which they are enrolled.

(b) Students shall be deemed to have received any information:

i. provided in scheduled classes, regardless of attendance

ii. sent to their student email address or

iii. made available via Blackboard or other University-approved learning management systems.

(c) Students are expected to be aware of all information related to a paper that is made available to them, and, in a timely manner, to raise with staff any questions or concerns relating to this information.

(d) Students are expected to be aware of, and to act in accordance with, the University’s Academic Integrity Policy.

(e) Graduate research students are expected to be aware of the PhD Handbook or equivalent Research Master’s information (as appropriate to their study), including the responsibilities of supervisors and candidates contained therein, and of relevant University policies relating to graduate research.

Related Policies, Procedures and Forms

Academic Integrity Policy
Class Representative System Policy
Guidelines for Alternative Arrangements for Internal Assessment, including Tests and Examinations, for Students with Disabilities or Impairments
Guidelines for the Assessment of Student Performance
HEDC Course Outline Template and Guidelines
Research Master’s information
Masters’ Handbook
PhD Handbook
Student Academic Grievance Procedures
Student Academic Misconduct Procedures
Student Charter
Student Communications Policy

Contact for Further Information

If you have any queries regarding the content of this Policy or need further clarification, please contact the Manager, Policy and Compliance on chris.stoddart@otago.ac.nz