The University is committed to providing a safe campus. Work by Contractors can generate risk to the people doing the work and to people in the vicinity of works. We are required to do all we practicably can to manage those risks. This includes a “two-stage” system for the safe management of Contractors on site (note: “Contractors” means companies, sole-traders and consultants, not individual employees):
Approval: before being able to work on campus, Contractors must be approved as H&S compliant by the University H&S team. Approval requires evidence of robust H&S systems.
Below are links to our company, consultant and sole trader application forms. Please complete the appropriate form and forward to email@example.com
Company Application (DOCX)
Consultant Application (DOCX)
Sole Trader Application (DOCX)
Induction: Once a Contractor is approved, employees of that Contractor (including sole traders and consultants) must complete a H&S induction so they understand the University’s practical H&S requirements.
Once individuals have completed the induction, they can obtain a University identity card to show they have been inducted.
Please note if you need to employ any sub-contractors, these sub-contractors must also be University approved (and attend an induction) before commencing work on campus
For further information:
Information for contractors
Event reporting and recording
In the event of an incident involving an injury, near miss or damage to property, contact either Campus Watch (ext 5000 or 479 5000) or your University contact person.
In the event of a potential or actual serious harm incident, contact the University Health & Safety Office as soon as possible. Contact either:
You will need to report all potential hazards to the University of Otago. The University requires you to provide a list of identified hazards or actual risks that the staff or students may be exposed to as a result of the work undertaken by you.
Control measures relevant to each hazard must be supplied before the work is undertaken.
In the event of an emergency (i.e. fire or flood) occurring, a siren will be activated. Please stop whatever you are doing, leave the building and do not re-enter until the all clear is given.
Fire Evacuation notices are displayed in all areas. Please read the notice in the area you are working in, and not your nearest evacuation route.
In the event of an emergency, the University Wardens will direct people out of the building.
If you should notice an emergency situation, activate the nearest alarm and phone emergency services (111 or 1-111 internally) and security (5000 or 479 5000).
Note: if you need to call the police, fire or ambulance, be aware that the call centre is likely to be somewhere else, so it is important to state the building, street name, room and any other relevant information about your location. The evacuation procedure notice will specify your location for emergency services.
At any one time there will be large numbers of people on the University campus, and the potential risk of a collision is high. The speed limit of 10kph must be observed on campus at all times, as well as all the parking rules.
Drivers exceeding the speed limit may be banned from campus.
Smoking is not permitted anywhere on the University campus.