The University is legally required to verify certain personal details for students.
- A new/first year student is someone who has never previously enrolled at Otago
- A returning student is someone who was enrolled at Otago in one or both of the previous two years.
- A recommencing student is someone who been enrolled at Otago but not in the preceding two years.
Note: Any documents supplied must be in English or be accompanied by an appropriately certified English translation.
First year/new student to Otago
Matching your details against the NSI
After you have submitted your application we will attempt to match your name, date of birth and citizenship or residency against the National Student Index (NSI) using your National Student Number (NSN).
If you do not have an NSN, or we are unable to match your details, you may be asked to provide physical certified (witnessed/notarised) documents to verify your name, date of birth, and citizenship or residency status.
Evidence of legal name, date of birth and citizenship
If you’re a New Zealand or Australian citizen, and have never changed your name, an original or certified copy of one of the following will normally provide all the information required:
- the page of your passport showing your name and other details
- your citizenship certificate
- your birth certificate (only if born in New Zealand).
Note: A copy of your driver’s licence will not be accepted as it does not provide evidence of your citizenship or residency status.
If you are a New Zealand or Australian permanent resident, and have never changed your name, we will require:
- a certified copy of the front page of your passport showing your name and other details, and
- a certified copy of your residence visa label or
- appropriate documentation confirming you have been granted an electronic visa (eVisa) (New Zealand residents only) or
- a confirmation email sent directly from the Visa Entitlement Verification Online (VEVO) service that you have been granted an electronic visa (eVisa) (Australian permanent residents only).
If you have refugee status, you must provide the original or a certified copy of the letter from the Immigration Service giving you entitlement to reside in New Zealand or Australia.
Note: If you do not hold the status of a domestic student you must have a student permit to enrol in a course that lasts for longer than three months taken in a New Zealand government-funded institution. If you are in the country on the basis of a work visa you must apply for a variation to your visa to permit you to enrol. You will be required to provide a copy of your student permit. For further information contact the International Office.
If you are a recommencing student you may also be required to provide the same evidence as for a first year student.
See the International Office website for additional information.
Previous New Zealand tertiary study
If you have enrolled at another New Zealand tertiary institution (either this current year, in a previous year, or since you were last enrolled at Otago), you will need to provide an official transcript in order to be assessed for admission to the University of Otago.
If you have previously studied at another New Zealand university, your method of entrance will normally carry over to Otago.
It is your responsibility to provide your transcript as the University of Otago is not able to request records from other institutions on behalf of students, and cannot match this information on the NSI. Students who have completed appropriate study at a tertiary institution may apply for ad eundem or transfer credit on the basis of passes achieved; a fee is normally charged for such applications.
Note: The University defines transferring students as ’a student who has previously attended another university in New Zealand but not the University of Otago’. There are separate admission requirements if you have been enrolled at an overseas university or a non-university tertiary institution in New Zealand.
If you have changed your name
If the name on the NSI, your birth certificate, passport or citizenship certificate differs from your current name, or the name in which you gained any qualifications relevant to your admission, you must also provide an original or a certified copy of one or more of the following as formal evidence of each change:
- Marriage or civil union certificate
- Certificate of dissolution of marriage or civil union
- Deed poll
- Statutory declaration issued by Registrar of Births, Deaths and Marriages.
Note: Any document containing a change of name must include both your previous name and the new name.
If you have changed your residency status
If you are re-enrolling and have changed your residency status since you were last enrolled, you must provide a certified copy of one of the following:
- your amended passport
- your citizenship certificate
If you do not hold the status of a domestic student you must have a student permit to enrol in a course that lasts for longer than three months taken in a New Zealand government-funded institution. If you are in the country on the basis of a work visa you must apply for a variation to your visa to permit you to enrol.