Registering your willingness to attend a ceremony
By registering your willingness to attend a ceremony, you will be seated on the stage at the Dunedin Town Hall during the ceremony. You can also take part in the procession along the main street of Dunedin prior to the ceremony.
Academic regalia is required to be worn during the procession and at the ceremony.
Approximately three months prior to each round of ceremonies you will be able to register to attend via your eVision staff portal.
Please register your attendance at least two weeks prior to the ceremony to ensure that your name will appear on the staff procession list.
How to access your eVision staff portal
If you do not have access to the Graduation section of your eVision staff portal, or need instructions on how to register your willingness to attend a ceremony:
download instructions on how to access your eVision staff portal (in PDF format)
Academic staff wanting to hire regalia from the Federation of Graduate Women to wear at a graduation ceremony, need to submit an order via their eVision staff portal. The Graduation Office will then be charged for the hire.
Please note that hoods in some disciplines may not be available for staff to hire.
To collect your regalia, go to the Academic Dress rooms located in the Basement of the Geology Building (North End).
Regalia can be collected on the following dates and times immmediately prior to each of the December 2018 graduation ceremonies:
|Ceremony date||Collection date||Collection time|
|Saturday 8 December||Thursday 6 December||5:30pm - 7:00pm|
|Friday 7 December||11:00am - 2:00pm OR |
5:30pm - 7:00pm
|Saturday 8 December||8:30am - 12 noon|
|Wednesday 12 December||Tuesday 11 December||12 noon - 3:30pm OR |
4:30pm - 7:00pm
|Wednesday 12 December||8:30am - 12 noon|
|Saturday 15 December||Thursday 13 December||5:30pm - 7:00pm|
|Friday 14 December||11:00am - 2:00pm OR |
5:30pm - 7:00pm
|Saturday 15 December||8:30am - 12 noon|
Regalia must be returned at one of the following times and venues immediately following the December 2018 graduation ceremonies:
Saturday 8 December
|Municipal Chambers||2:00pm - 6:00pm|
|Sunday 9 December||Basement of the Geology Building||8:30am - 10:30am OR |
2:00pm - 4:00pm
|Monday 10 December||Basement of the Geology Building||9:00am - 2:00pm|
|Wednesday 12 December||Municipal Chambers||2:00pm - 6:00pm|
|Thurday 13 December||Basement of the Geology Building||9:00am - 2:00pm|
|Saturday 15 December||Municipal Chambers||2:00pm - 6:00pm|
|Sunday 16 December||Basement of the Geology Building||8:30am - 10:30am OR |
2:00pm - 4:00pm
|Monday 17 December||Basement of the Geology Building||9:00am - 2:00pm|
For information about purchasing regalia:
Regalia loan scheme for staff
As the purchase of regalia is considered to be a personal cost to staff, the University does not provide funding for this expense. However a loan scheme is available to staff who wish to purchase their own set of academic regalia. Please contact:
Chief Financial Officer
University of Otago
Tel 64 3 479 4032
Staff who would like a guest ticket for a seat in the main body of the Dunedin Town Hall need to submit a request via their eVision staff portal. You will find instructions for accessing eVision above.
A limited number of tickets are available for staff. Tickets will be allocated on a first-come, first-served basis.
Please submit your request for a guest ticket at least two weeks prior to the ceremony to ensure that your ticket is posted to you.
The University Chaplaincy Team invites you to attend a brief ecumenical thanksgiving service for graduands, families, friends, and staff. Nau mai, haere mai! Everyone is welcome.
The dates, times, and locations for the December 2018 services are as follows:
|Ceremony Date||Location of Service||Time of Service|
|Saturday 8 December||Holly Name Church, 420 Great King Street||10:40am - 11:10am|
|Wednesday 12 December||The Hunter Centre, cnr Frederick & Great King Streets||10:40am - 11:10am|
|Saturday 15 December||The Hunter Centre, cnr Frederick & Great King Streets||10:40am - 11:10am|
Please wear academic regalia if possible. The service will finish in plenty of time should you wish to join the procession of graduands along George Street to the Town Hall.
A brunch will be hosted by the University in The Link (Information Services Building - corner of Cumberland and Albany Streets).
This provides an opportunity for graduands to celebrate with family, friends, and staff.
- When the procession begins at 11:30am, the brunch will be held from 9:30am - 11:00am (May & December)
- When the procession begins at 1:30pm, the brunch will be held from 11:30am - 1:00pm (August)
Student and academic procession
Those taking part in the academic procession in the Dunedin Town Hall are invited to join the procession of graduands which leaves from outside the School of Dentistry and travels along George Street to the Dunedin Town Hall.
On the days where two ceremonies are being held, there will be only one procession.
- If the ceremony begins at either 1:00pm or 4:00pm, the procession will depart at 11:30am (May & December)
- If the ceremony begins at 3:00pm, the procession will depart at 1:30pm (August)
Please assemble 15 minutes prior to the departure time.
Procession of academic staff into the Dunedin Town Hall
Marshalling of the academic procession will begin promptly 25 minutes before the ceremony commences, and will take place in the Dunedin Centre.
The entrance to the Dunedin Centre is located on Harrop Street.