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Staff participation at Graduation

Blossom outside Clocktower

Registering your willingness to attend a ceremony

Staff on stage during graduationBy registering your willingness to attend a ceremony, you will be seated on the stage at the Dunedin Town Hall during the ceremony.  You can also take part in the procession along the main street of Dunedin prior to the ceremony. 

Academic regalia is required to be worn during the procession and at the ceremony.

Approximately three months prior to each round of ceremonies you will be able to register to attend via your eVision staff portal.

Please register your attendance at least two weeks prior to the ceremony to ensure that your name will appear on the staff procession list.

Graduation ceremony dates

How to access your eVision staff portal

If you do not have access to the Graduation section of your eVision staff portal, or need instructions on how to register your willingness to attend a ceremony:

download instructions on how to access your eVision staff portal (PDF)

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Academic dress

Hiring academic dress

Staff wanting to hire academic dress from Graduate Women (Otago) to wear at a graduation ceremony, need to submit an order via their eVision staff portal. The Graduation Office will then be charged for the hire.

Please note that Graduate Women (Otago) cannot provide academic dress for universities other than Otago, and that hoods for some Otago disciplines may not be available for staff to hire.

If you have any queries please contact the Graduation Office

Collecting academic dress

To collect, go to the Academic Dress rooms located in the Basement of the Clocktower Building.

Academic dress for the graduation ceremonies can be collected on any of the following days immediately prior to each ceremony, at the times indicated below:

Collection date
Collection time
Thursday 5:30pm – 7:00pm
Friday 11:00am – 2:00pm  OR

5:30pm – 7:00pm


(day of the ceremony)

8:30am – 12 noon

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Returning academic dress

Academic dress for the graduation ceremonies must be returned on any of the days immediately following the graduation ceremony, at the times indicated below, note that the venue differs:

Date Location Time


(day of the ceremony)

Dunedin Centre, Harrop Street 2:00pm – 6:00pm
Sunday Basement of the Clocktower Building 8:30am – 10:30am OR

2:00pm – 4:00pm

Monday Basement of the Clocktower Building 10:00am – 2:00pm

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Purchasing academic dress

For information about purchasing academic dress:

visit the Academic Dress (Regalia) information page

Academic dress loan scheme for staff

As the purchase of academic dress is considered to be a personal cost to staff, the University does not provide funding for this expense.  However, a loan scheme is available to staff who wish to purchase their own set of academic dress. Please contact:

Chief Financial Officer
University of Otago
Tel +64 3 479 4032

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Staff tickets

Staff who would like a guest ticket for a seat in the main body of the Dunedin Town Hall need to submit a request via their eVision staff portal.  You will find instructions for accessing eVision above.

A limited number of tickets are available for staff.  Tickets will be allocated on a first-come, first-served basis.

Thanksgiving Service

The University Chaplaincy Team invites you to attend a brief ecumencial thanksgiving service for graduands, families, friends, and staff. Nau mai, haere mai! Everyone is welcome.

This will be held at the Holy Name Church 400 Great King Street (opposite the Otago Museum) on the day of the ceremony, from 10:40am until 11:10am.

Please wear academic regalia if possible. The service will finish in plenty of time should you wish to join the procession of graduands along George Street to the Town Hall.

Graduation brunch

A brunch will be hosted by the University providing an opportunity for graduands to celebrate with family, friends, and staff. The brunch will be held at Te Wao Nui, School of Business (corner of Clyde Street and Union Street East) from 9.30am to 11.00am on the day of the ceremony.

Student and academic procession

Those taking part in the academic procession in the Dunedin Town Hall are invited to join the procession of graduands which leaves from outside the School of Dentistry and travels along George Street to the Dunedin Town Hall.

On the days where two ceremonies are being held, there will be only one procession.

  • If the ceremony begins at either 1:00pm or 4:00pm, the procession will depart at 11:30am
  • If the ceremony begins at 3:00pm, the procession will depart at 1:30pm

Please assemble 15 minutes prior to the departure time.

Procession of academic staff into the Dunedin Town Hall

Marshalling of the academic procession will begin promptly 25 minutes before the ceremony commences, and will take place in the Dunedin Centre.

The entrance to the Dunedin Centre is located on Harrop Street. Staff will be on hand to direct you.

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