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Staff participation at Graduation

Blossom outside Clocktower

Registering your willingness to attend a ceremony

Staff on stage during graduationBy registering your willingness to attend a ceremony, you will be seated on the stage at the Dunedin Town Hall during the ceremony.  You can also take part in the procession along the main street of Dunedin prior to the ceremony. 

Academic regalia is required to be worn during the procession and at the ceremony.

Approximately three months prior to each round of ceremonies you will be able to register to attend via your eVision staff portal.

Please register your attendance at least two weeks prior to the ceremony to ensure that your name will appear on the staff procession list.

Graduation ceremony dates


How to access your eVision staff portal

If you do not have access to the Graduation section of your eVision staff portal, or need instructions on how to register your willingness to attend a ceremony:

download instructions on how to access your eVision staff portal (in PDF format)

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Academic regalia

Hiring regalia

Academic staff wanting to hire regalia from Graduate Women (Otago) to wear at a graduation ceremony, need to submit an order via their eVision staff portal. The Graduation Office will then be charged for the hire.

Please note that Graduate Women (Otago) cannot provide academic dress for universities other than Otago, and that hoods for some Otago disciplines may not be available for staff to hire.

If you have any queries please contact the Graduation Office


Collecting regalia

To collect your regalia, go to the Academic Dress rooms located in the Basement of the Geology Building (North End).

Regalia can be collected on any of the following days at the times immediately prior to each of the August 2020 graduation ceremonies:

Thursday 5:30pm - 7:00pm
Friday 11:00am - 2:00pm  OR

5:30pm - 7:00pm

Saturday
9:00am - 12 noon

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Returning regalia

Regalia for the August 2020 graduation ceremonies must be returned on any of the following days at the times indicated below, note that the venue differs:

Date Location Time

Saturday

Municipal Chambers 4:00pm - 5:00pm
Sunday Basement of the Geology Building

8:30am - 10:30am OR

2:00pm - 4:00pm

Monday Basement of the Geology Building 10:00am - 2:00pm

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Purchasing regalia

For information about purchasing regalia:

visit the Academic Dress (Regalia) information page


Regalia loan scheme for staff

As the purchase of regalia is considered to be a personal cost to staff, the University does not provide funding for this expense.  However a loan scheme is available to staff who wish to purchase their own set of academic regalia.  Please contact:

Chief Financial Officer
University of Otago
Tel 64 3 479 4032
Email cfo@otago.ac.nz

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Staff tickets

Staff who would like a guest ticket for a seat in the main body of the Dunedin Town Hall need to submit a request via their eVision staff portal.  You will find instructions for accessing eVision above.

A limited number of tickets are available for staff.  Tickets will be allocated on a first-come, first-served basis.

Ticket requests for the graduation ceremony to be held on 15 August must be received by Thursday 6 August; ticket requests for the graduation ceremony to be held on 29 August must be received by Thursday 20 August.

Tickets will be issued on a first-come first-served basis and posted in the internal mail. Any tickets that have not been allocated will be added to the student pool of guest tickets.


Thanksgiving Service

The University Chaplaincy Team invites you to attend a brief ecumencial thanksgiving service for graduands, families, friends, and staff. Nau mai, haere mai! Everyone is welcome.

The dates, time, and location of the December 2019 services are as follows:

Ceremony date Location of service Time of service
Saturday 15 August The Hunter Centre, cnr Frederick & Great King Streets 12:40pm - 1:10pm
Saturday 29 August The Hunter Centre, cnr Frederick & Great King Streets 12:40pm - 1:10pm

Please wear academic regalia is possible. The service will finish in plenty of time should you wish to joint the procession graduands along George Street to the Town Hall.


Graduation brunch

A brunch will be hosted by the University in The Link (Information Services Building - corner of Cumberland and Albany Streets).

This provides an opportunity for graduands to celebrate with family, friends, and staff.

  • When the procession begins at 11:30am, the brunch will be held from 9:30am - 11:00am (May & December)
  • When the procession begins at 1:30pm, the brunch will be held from 11:30am - 1:00pm (August)


Student and academic procession

Those taking part in the academic procession in the Dunedin Town Hall are invited to join the procession of graduands which leaves from outside the School of Dentistry and travels along George Street to the Dunedin Town Hall.

On the days where two ceremonies are being held, there will be only one procession.

  • If the ceremony begins at either 1:00pm or 4:00pm, the procession will depart at 11:30am (May & December)
  • If the ceremony begins at 3:00pm, the procession will depart at 1:30pm (August)

Please assemble 15 minutes prior to the departure time.


Procession of academic staff into the Dunedin Town Hall

Marshalling of the academic procession will begin promptly 25 minutes before the ceremony commences, and will take place in the Dunedin Centre.

The entrance to the Dunedin Centre is located on Harrop Street.


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