| Category | Information & Communications Technology |
|---|---|
| Type | Procedure |
| Approved by | Vice-Chancellor, August 2009 |
| Date Procedure Took Effect | 27 August 2009 |
| Last approved revision | 30 June 2011 |
| Sponsor | Director, Information Technology Services |
| Responsible officer | Manager Information Security |
Purpose
The purpose of this Procedure is to ensure that the University has adequate protection from viruses which infect computers and other technology.
Organisational scope
This Procedure applies University-wide.
Definitions
- AV
- Anti-virus software products
- LAN
- Local Area Network
- Sophos
- Anti-virus software suite
Content
1. Procedure
- Anti-virus software is mandatory.
- Any system which is geographically located on a University of Otago campus or remotely connected to a University of Otago campus must have up-to-date antivirus software installed and operating. This includes laptop computers and computers owned by staff, students or visitors to the University. Anyone responsible for bringing a system onto a University of Otago Campus is responsible for ensuring that anti-virus software is installed.
- The AV product installed on desktops and servers must be configured to update on a daily or more frequent basis.
- All Computers used solely as servers should have an Anti Virus product installed and operating.
- Only servers where a significant negative impact would result from operating anti-virus software, or servers running an Operating System with low likelihood of virus infection such as Solaris or VMS , may be considered for exemption from this procedure.
- All exemptions must be authorised in writing by the Director of Information Technology Services.
Related policies, procedures and forms
- Information and Communications Technology Regulations 2014
- Digital Communications Policy
- Email Server Policy
- Server Registration Policy
- Software Licence Compliance Policy
- Remote Access Procedure (including VPN)
- Server Administration Procedure
- Software Security Updates (Patching) Procedure
The University has purchased an institution-wide licence for the Sophos anti-virus software suite and this software is available free for University use:
Pointers to anti-virus products and information is maintained on the University's IT security site.
Contact the ITS Service Desk or the ITS web site for more details on this product.