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Copyright licences at the University of Otago

Clocktower.

Staff wondering what they can copy for students should review the information on course packs.

The University has three blanket licensing agreements that grant the University the right to copy certain material beyond the allowances made under provisions in law for fair dealing or educational purposes. These are additional to the many individual subscription licences for electronic journals and books that you can access through the library.

When you copy under the licences below you must include a warning statement for students about their responsibilities in using such material. These warnings are required by the terms of the agreements with these organisations.

Copyright Licensing New Zealand

The licence with Copyright Licensing New Zealand (CLNZ - formerly Copyright Licensing Limited, CLL) allows certain copying from hard-copy sources. It does not cover copying from electronic sources (though for newspapers and magazines it covers the online versions as well). Once copied material can be distributed to students in either hard-copy or electronic form.

The licence allows staff to copy and distribute to staff and students involved in the course of study in which it is to be used, among other things, up to 10% or one chapter of a work (whichever is the larger), up to one article from a periodical publication (and additional articles if they are on the same subject, an artistic work (such as an illustration) published in a work. There are important limits and exclusions:

Read the full information pamphlet provided by CLNZ (in PDF format).

CLNZ warning notice

"This coursepack may be used only for the University's educational purposes. It includes extracts of copyright works copied under copyright licences. You may not copy or distribute any part of this coursepack to any other person. Where this coursepack is provided to you in electronic format you may only print from it for your own use. You may not make a further copy for any other purpose. Failure to comply with the terms of this warning may expose you to legal action for copyright infringement and/or disciplinary action by the University."

Screenrights

Full Screenrights licence information

The Screenrights licence allows recording from television (pay tv or free to air) or radio. You can also download on-line material like podcasts or programmes (as long as the source is legal, of course). Note that radio material from the internet is currently limited to certain services (see the Screenrights web site for up-to-date information), but that radio material can still be copied from a broadcast. Copies can be stored in any format and made available to students in a class or stored in a library. The University library has a large collection of materials copied under this licence, which is being continusously expanded

Screenrights - copying statement to attach

"Made for the University of Otago's educational purposes

Title of broadcast ___________________________

Date of broadcast ___________________________

Date this copy made _________________________"

APRA/AMCOS/PPNZ Licence

This is a music licence with the Australasian Performing Right Association (APRA), the Australasian Mechanical Copyright Owners Society (AMCOS) and Phonographic Performances New Zealand (PPNZ). The below is a brief outline of the licence terms - contact the University Copyright Officer for the full brochure provided by APRA: copyright@otago.ac.nz.

The licence allows

  • performance of APRA Works and PPNZ Sound Recordings for educational purposes (e.g. playing music in a lecture, playing music at University events, or even as hold music); and
  • making copies of works for its educational purposes for staff and students, provided the warning notice (see below) is displayed (e.g. providing students with music relevant to their course via Blackboard or on CD). 

There are specific limitations, including that the licence does not permit copying of printed music, performance of 'grand right works' (e.g. operas, ballets, musicals) or performance of any work in a dramatic context.

APRA/AMCOS warning notice

“These materials may be used only for Educational Purposes. They include extracts of copyright works copied under copyright licences. You may not copy or distribute any part of this material to any other person. Where the material is provided to you in electronic format you may only download or print from it for your own use. You may not download or make a further copy for any other purpose. Failure to comply with the terms of this warning may expose you to legal action for copyright infringement and/or disciplinary actions by the University.”

Electronic journals and databases

The University Library makes separate licence agreements for each of its article databases and e-journals. Each agreement is different: some allow copying of material for inclusion in print coursepacks; others allow this as well as electronic coursepacks; some allow linking from electronic reading lists to the electronic full-text articles in the databases; other licence agreements do not allow any of these things. You must consult the Terms of Use for the relevant material to find out whether the licence allows what you want to do. If in doubt contact your subject librarian or email the copyright officer.