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Pastoral care and  spiritual  support

Otago Tertiary Chaplaincy Trust Board Position  Available

Ecumenical Chaplain Based at Otago Polytechnic

The Otago Tertiary Chaplaincy Trust Board (OTCTB) is an ecumenical Christian Board responsible for providing Chaplaincy at Otago Polytechnic and at the University of Otago. We are seeking to appoint an Ecumenical Chaplain based primarily at Otago Polytechnic, Dunedin.

This rewarding and varied role is a full-time stipendiary position. The role is to provide Chaplaincy services that deliver quality pastoral care, spiritual support and educational resourcing to students and staff of Otago Polytechnic. The appointee will also be asked to officiate at events, help with education and resourcing of others on campus and will be expected to actively promote understanding and dialogue in a diverse and multi-faith context. A particular focus of the position is to provide assistance and care for people seeking mental health support.

If you are a person who thrives on:
• Nurturing spiritual well-being
• Relating well to people within a diverse community
• Facilitating pastoral care for all students and staff
• Building a caring community
• Offering mental health support
• and are familiar with tikaka Māori and te reo Māori

then we would welcome an application from you that indicates your skills and suitability for this role. You should indicate when you are available to take up the position.

This position is open to men and women of Christian faith, lay or ordained. There is a preference for those with experience working in a Tertiary Chaplaincy context. Applicants must be in good standing within their Christian denomination.

For the Board’s Chaplaincy Charter see

For a Job description, go to the Board website:
Or email David Ojala, Secretary, Otago Tertiary Chaplaincy Trust Board; Email:

Closing Date: 10 November 2017. Please send your CV and a covering letter to David Ojala, Secretary, Otago Tertiary Chaplaincy Trust Board; Email:

If you would like to discuss this position with the Board Chair, Professor Paul Trebilco, please email: or call Paul on (03) 4798 798.
Pastoral  care and  spiritual  support  on campus 

Otago Tertiary Chaplaincy Trust Board

Ecumenical Chaplain, Otago Polytechnic
Job Description

The Otago Tertiary Chaplaincy Trust Board (OTCTB) is seeking to appoint a full-time Chaplain to offer chaplaincy services primarily at Otago Polytechnic, Dunedin.

The OTCTB, established in 1964, exists to provide chaplaincy services on an ecumenical basis to the University of Otago and to Otago Polytechnic. Our Vision for all students and staff of the University of Otago and Otago Polytechnic, and for the institutions themselves, is that they will increasingly express spiritual authenticity in their lives, work, learning, systems and cultures.

Our Mission: The Otago Tertiary Chaplaincy Trust Board recognises and seeks to honour the Treaty of Waitangi and exists to provide Chaplaincy services which deliver quality pastoral care, spiritual support and educational resourcing to all University of Otago and Otago Polytechnic students and staff. We aim to be ever open to developing new and creative approaches in response to the changing needs of the campus communities we serve, as vital expressions of our Church’s mission to the world God loves.

The appointee will primarily work at Otago Polytechnic. He or she will join the Ecumenical and Catholic team of Chaplains who work at the University of Otago and Otago Polytechnic, and will at times be called on to offer chaplaincy services at the University of Otago.

For the Board’s Chaplaincy Charter see

Qualifications and Experience
• Theological training
• Pastoral training
• Proven communication skills
• Familiarity with the Tertiary environment
• Experience and skill in mental health support
• Ecumenical and inter-faith awareness
• Potential in Educational planning and teaching
• Familiarity with tikaka Māori and te reo Māori would be an advantage.
• Lay or Ordained

Duties and responsibilities

Pastoral Care
The chaplain is expected to provide effective encouragement, spiritual support and pastoral care to individuals and groups seeking this service or to those who are open to receiving such support, within the Otago Polytechnic community.
Pastoral Care Expectations to include:
1. visiting Residential Colleges in liaison with other Chaplains.
2. visiting Polytechnic Departments, Schools and Colleges.
3. offering assistance and care for people seeking mental health support.
4. being readily available, whenever possible for appointments with individuals or groups of students and staff.
5. assisting when required with providing an initial, compassionate response to those directly and indirectly affected by critical incidents, including the death of students or staff; and to provide ongoing support for those experiencing grief in the period following.
6. being available to arrange and /or conduct weddings (by virtue of independent celebrancy), funerals and memorial services.
7. being aware of the prevalence of homesickness at the start of each year, especially for those living away from home for the first time and to help those affected by employing effective strategies and support resources such as the Homesickness booklet.
8. providing referrals for students to other Polytechnic student support networks and for staff to the Staff Assistance Programme, etc.
9. being available to assist with the process of conflict resolution within the Polytechnic.
10. ongoing contact with Otago Polytechnic Students Association leaders and support services.
11. assisting and facilitating the provision of opportunities for group and individual prayer, worship and spiritual exploration.
1. Educational and Resourcing
Educational and Resourcing Expectations to include:
1. being available as a resource person for all Christian groups on campus, and responding to invitations to speak at meetings, camps, educational forums etc.
2. assisting with residential assistant (RA)/Welfare Staff training for Residential Colleges.
3. developing appropriate educational material and comment on significant issues which confront students, and which have a spiritual/faith dimension.
4. updating and ensuring the availability of previously produced booklets where relevant such as homesickness, death and grieving.
5. being actively involved and available as a resource person for discussions or writing on topics where a chaplaincy perspective is sought i.e. theological, ethical and spiritual.
6. being available to assist with inter-faith dialogue (eg. Christian-Muslim, Christian-Jewish), and assisting in the resolution of any inter-faith conflicts or misunderstandings which might arise.
7. assisting students and staff (in Dunedin) to access an appropriate faith community they may wish to belong to. Also, appropriate prayer or spiritual space or services.
2. Staffing
Staffing Expectations to include:
1. working cooperatively with all other authorized members of the Chaplaincy team, including the members of the Catholic Chaplaincy Team.
2. ensuring that if the OTCTB Chaplain is away or unavailable, that there is always a continuity of the chaplaincy service and that the Polytechnic Director, Learner Services, is informed in advance of who will be the on-call Chaplain during holidays or periods of leave.
3. overseeing any part-time chaplaincy assistants the Chaplaincy Trust Board and Chaplaincy Consultative Body may authorise to share chaplaincy work on the OP campus.
4. ensuring that adequate recovery time for Chaplains, following critical incidents, is provided and taken.
3. Management and Communication
Management and Communication Expectations to include:
1. reporting monthly to both the OTCTB and to the Polytechnic Director, Learner Services.
2. meeting regularly with the Polytechnic Director, Learner Services, and attending Student Success meetings as able.
3. meeting regularly with leaders of Christian groups on campus to ensure communication channels are in place between all groups, and to encourage mutual respect and harmony.
4. responding to requests from the Polytechnic for information concerning the aims and activities of all Christian and other faith groups.
5. “managing” religious diversity on campus, and fostering healthy relationships between the Chaplaincy, various Christian groups, and members of Other-than-Christian religions on campus.
6. maintaining the Chaplaincy website, enabling access to all Chaplaincy related activities and services.
7. communicating encouragement to all students by means of an appropriately worded message prior to mid-year and end of year exams/assessments/placements.
8. liaising with local Church leaders in Dunedin.
9. working with the Polytechnic staff to raise the profile and awareness of the chaplaincy service on campus through effective publicity of the service and visits to Departments, Schools and Colleges, in particular.
4. Official Polytechnic Occasions
Expectations to include:
1. effectively preparing (in co-operation with the chaplaincy team) and leading the Polytechnic Graduation Services of Thanksgiving.
2. responding to invitations to attend significant official occasions arranged by or on behalf of the Polytechnic.

The OTCTB has adopted the stipend scale of the Interchurch Council for Hospital Chaplaincy. Appropriate allowances are also paid. A housing allowance will be paid.

Short listed candidates will be asked to provide a Police Check.

Date of Appointment
It is hoped that the appointee will begin on or near 1 February 2018.

Closing Date: 10 November 2017.
Please send your CV and a covering letter to David Ojala, Secretary, Otago Tertiary Chaplaincy Trust Board; Email:

Contact Person
Specific enquiries may be directed to Professor Paul Trebilco, Chair, OTCTB,, ph 03 4798 798.

Kia ora  koutou.  Our Chaplaincy team is  here  to  support and encourage  you during your  years  at  University and Polytechnic. We are not out to convert you, but to accompany when you find yourself dealing with spiritual or religious questions. To be what the Irish call an anam chara - a soul friend. 

We are here to provide pastoral care and a listening ear, to support people of faith (or no faith) in groups or individually, to pray with or for you, and to provide worship opportunities (informal or formal).  We are  here to help  you  nurture  your   spiritual  health and  well-being,  so that you can achieve  your academic  and other  goals  in life.  

Please  come  and visit  us  in the  Upper  Room on the Mezzanine  Floor in the  University  Union building,  or  send us an  e mail  or  txt  to make  an  appointment. Our  contact details  are  available under  the  "About the  Chaplains"  link .      You can also check  out what is happening via  facebook  via  Otago  Tertiary Chaplaincy.