The purpose of the Digital Technologies Committee is to assist council with governance of digital strategy and to monitor the progress of digital strategy implementation.
Terms of Reference
- To make recommendations to the Council on University Digital Strategy, and matters pertaining to the university’s digital environment (including the use of new technologies including AI).
- Understanding the digital and technology requirements that allow us to execute on our strategy (e.g. future of learning). Mapping and prioritising those capabilities and ensuring proposed technologies are capable of enabling them.
- Receive updates, as required, on compliance with legislation around all applicable areas including: privacy, cyber security, data governance and AI, from the Convener of Audit and Risk.
- To have oversight of processes for the prioritisation and selection of digital projects.
- To have oversight of digital funding decisions as part of the annual budget process, and to provide feedback to Finance and Budget on the implications of funding decisions before the annual budget is finalised.
- To make recommendations to the Council on all digital related proposals and projects with proposed expenditure over $7.5 million (if within approved budget) considering the robustness of presented business cases, alignment with University strategy and plans; affordability; and consequential implications for the University's overall digital roadmap.
- To receive reports on digital and AI projects and programmes including high level progress reports, post-implementation reviews, independent quality assurance reports, and benefit realisation reports.
- To have oversight of the membership of Programme/Project Steering Committees for major digital projects.
- Receive reports and monitor the cyber threat environment and review and provide advice to Council on the effectiveness of the university’s technology related risk management and key systems of control in relation to cyber security, business continuity and critical incident management.
- To provide oversight of strategic risks allocated by the Audit and Risk Committee and provide advice to Council and other Committees of Council as appropriate.
- To provide oversight and assurance of compliance with relevant governance policies e.g. AI Governance
- To review and endorse for Council governance policies and frameworks related to technology.
- To provide advice on any other matters which University management escalates to the Committee, and which pertain to the University's digital strategy.
Operation of the committee
- The Committee normally meets three times each year, but other meetings may be scheduled as required.
- The Committee may obtain legal or other independent professional advice and invite third parties with the relevant experience and expertise to attend meetings if considered necessary.
- Part 1 of committee will be open to the public, part 2 will be confidential.
Review of committee function
A review of the function of this committee will be undertaken annually.
Constitution
- Chancellor
- Pro-Chancellor
- Convener of Audit and Risk
- No fewer than 2 and no more than 4 lay members of the Council, including the student representative
- Up to 1 independent member appointed by Council
- Further Council members as determined by Council
In attendance
- Vice-Chancellor
- Chief Operating Officer
- Chief Financial Officer
- Deputy Vice-Chancellor (Academic)
- Chief Digital Officer
- Head, Transformation and Improvement
- Head, Enterprise Project Management Office
- Head, IT Assurance and Cyber Security
- Senior Manager, IT Projects Unit
- Registrar and Secretary to the Council
These Terms of Reference approved by the University Council 10 March 2026.