Accessibility Skip to Global Navigation Skip to Local Navigation Skip to Content Skip to Search Skip to Site Map Menu

Schedule of Financial Delegations

The following Schedule of Financial Delegations has been approved by University Council (March 2019 meeting).

The Schedule provides delegated authority and expenditure limits (where applicable) for:

  • Capital expenditure (including Finance Leases)
  • Operating Expenditure
  • Transferring budget between operating and capital expenditure
  • Expenditure of Carry Forward Balances
  • Establishment and Approval of Contracts

All Authority Values are GST Exclusive  

University Council to Vice-Chancellor

Contracts Capital Operating Carry Forwards
All Contracts to $7.5 million

Within Approved Budget

Discretionary approval of additional expenditure of up to $2.5million above the annual budget

Approval to transfer up to $2.5 million from operating budget subject to a positive variance against budget to cover the proposed expenditure
Disposal of assets with an original cost of up to $2.5 million

Within Approved Budget

Discretionary approval of additional expenditure of up to
$2.5million above the annual budget subject to a positive variance against the budgeted operating surplus to cover the proposed expenditure

Expenditure of Carry Forwards subject to positive net University carry forwards

^ Top of Page

University Council to Vice-Chancellor

Liabilities, Funds Transfers and Debt Write-Offs
  1. Discharge or payment of liabilities
  2. Payment of consolidated approved liabilities
  3. Transfer of amounts between approved University bank accounts
  4. Write off debts owing to the University in aggregate up to $250k

^ Top of Page

University Council to Committee of Council

Committee Staff Contracts Capital Operating
Capital Development Committee

n/a

n/a

Within Approved Budget with individual projects to be approved by Council Within Approved Budget
Audit and Risk  Committee n/a n/a Within Approved Budget Within Approved Budget

^ Top of Page

Vice-Chancellor to Committees

Committee Staff Contracts Capital Operating
Internationalisation Committee n/a n/a Within Approved Budget Within Approved Budget
Equipment Committee n/a n/a Within Approved Budget Within Approved Budget
Research Committee n/a n/a Within Approved Budget Within Approved Budget
Scholarships Committee n/a n/a Within Approved Budget Within Approved Budget
Committee for the Advancement of teaching and Learning n/a n/a Within Approved Budget Within Approved Budget
Pacific Peoples Reference Group n/a n/a Within Approved Budget Within Approved Budget

^ Top of Page

Committees to Specific Staff

Committee Staff Member Staff Contracts Capital Operating
Capital Development Committee

Chief Operating Officer

Director of Campus Development

Director Property Services

n/a

n/a

Within Approved  Project Budget Within Approved Project Budget
Research Committee DVC Research and Enterprise n/a n/a Within Approved Budget Within Approved Budget
Internationisation Committee DVC External Engagement n/a n/a Within Approved Budget Within Approved Budget
Committee for the Advancement of teaching and Learning DVC Academic n/a n/a Within Approved Budget Within Approved Budget
Equipment Committee DVC Research and Enterprise n/a n/a Within Approved Budget Within Approved Budget
Scholarships Committee Scholarships Officer n/a n/a n/a Within Approved Budget

^ Top of Page

Vice-Chancellor to Deputy Vice-Chancellor Academic, Deputy Vice-Chancellor Research and Enterprise, Deputy Vice-Chancellor External Engagement and Chief Operating Officer

Staff Contracts Capital Operating Carry Forwards

Replacement of existing general staff

Subject to HR Policies for academic staff

New general staff appointments where budgetary approval is obtained

All Contracts to $2.5 million

Second signature on all contracts

Within Approved Budget limited to individual transactions under $1million

Land:- Nil

Buildings:- $250k per annum subject to approval from Director Property Services

Transfer up to $500k from operating budget

Disposal of assets other than land and buildings with an original cost of up to $1 million

Within Approved Budget limited to individual transactions under $1million

Limited to individual transactions under $1million subject to a positive net Division carry forward

Land:- Nil

Buildings:- $250k per annum subject to approval from Director Property Services

^ Top of Page

Vice-Chancellor to Pro-Vice-Chancellors

Staff Contracts Capital Operating Carry Forwards

Subject to HR Policies for academic staff

New general staff appointments where budgetary approval is obtained

All category 1 contracts subject to limits under "Capital" and "Operating"

Within Approved Budget Limited to individual transactions under $500k

Land:- Nil

Buildings:- $250k per annum subject to approval from Director Property Services

Transfer up to $500k from operating budget

Disposal of assets other than land and buildings with an original cost of up to $500k

Within Approved Budget limited to individual transactions under $500k

Limited to individual transactions under $500k subject to a positive net Division carry forward

Land:- Nil

Buildings:- $250k per annum subject to approval from Director Property Services

^ Top of Page

Vice-Chancellor to Chief Operating Officer and Chief Financial Officer

Liabilities and Funds Transfers
  1. Discharge or payment of liabilities
  2. Payment of consolidated approved liabilities
  3. Transfer of amounts between approved University bank accounts
  4. Write off debts owing to the University

Limited to individual transactions under $10 million for items 1 and 2

For item 4, limited to aggregated transactions under $25k.

With the approval of the Vice Chancellor these authorities may be delegated to other staff to maintain operational efficiency.

^ Top of Page

Pro-Vice-Chancellors to Academic Cost Centre Heads

Staff Contracts Capital Operating Carry Forwards
Nil

All category 1 contracts subject to limits under "Capital" and "Operating"

Within Approved Budget limited to individual transactions under $75k

Land And Buildings:- Nil

Transfer up to $75k from operating budget

Within Approved Budget limited to individual transactions under $75k

Limited to individual transactions under $75k subject to a positive net Cost Centre carry forward

Excludes land and buildings

^ Top of Page

Deputy Vice-Chancellors and Pro-Vice-Chancellors to Researchers

Staff Contracts Capital Operating Carry Forwards

Subject to HR Policies for academic staff

All Category 1 contracts subject to terms of existing approved research contracts

Within terms of existing approved research contracts

Within terms of existing approved research contracts

Within terms of existing approved research contracts

^ Top of Page

Vice Chancellor, Deputy Vice-Chancellors and Chief Operating Officer to Service Division Heads, Chief Financial Officer and Registrar and Secretary to Council

Staff Contracts Capital Operating Carry Forwards

Subject to HR policies

All Category 1 contracts subject to limits under "Capital" and "Operating"

Deputy Vice-Chancellor (Research) to Director Research, Director Enterprise, Deputy Director Research, and Deputy Director Enterprise - All Category 2 contracts up to $50k (Research and Commercial only)

Within Approved Budget limited to individual transactions under $250k

Land & buildings:- Nil

Transfer up to $250k from operating budget

Within Approved Budget limited to individual transactions under $250k

Limited to individual transactions under $250k subject to a positive net Division carry forward.

Excludes land and buildings

^ Top of Page

Vice Chancellor, Deputy Vice-Chancellors, Chief Operating Officer and Service Division Heads to Service Division Cost Centre Heads

Staff Contracts Capital Operating Carry Forwards
Nil

All category 1 contracts subject to limits under "Capital" and "Operating"

Within Approved Budget limited to individual transactions under $75k

Land And Buildings:- Nil

Within Approved Budget limited to individual transactions under $75k

Limited to individual transactions under $75k subject to a positive net Cost Centre carry forward

Excludes land and buildings

^ Top of Page

Vice Chancellor to Shared Services Division – Client Services staff

Staff Contracts Capital Operating Carry Forwards
Nil

Nil

Within Approved Budget limited to individual transactions under $5k

Land And Buildings:- Nil

Within Approved Budget limited to individual transactions under $5k

Nil

^ Top of Page

Further Information about the Schedule of Financial Delegations