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Submitting identification documents


When you apply to study at the University of Otago you will be asked to provide evidence of your full name, date of birth, and nationality. The personal details page (or ‘bio-page’) of your passport and/or your birth certificate are accepted. A task will be set in your portal asking you to upload a scanned copy of one of these documents. Please note that if your birth certificate is not issued in English, you will need to supply an official translation as well as the original language document.

Certification guidelines

Your passport or birth certificate must be certified by a person of suitable authority and according to the guidelines below. Documents that have not been certified correctly will not be accepted.

The following people are authorised to certify documents:

  • Your agent (if you applied for admission through an authorised agency)
  • A Lawyer
  • A Notary Public
  • A Justice of the Peace
  • A Commissioner of Oaths
  • A Court Registrar or Deputy Registrar
  • A Member of Staff at a New Zealand Embassy
  • A Member of the Exchange/Study Abroad Office at your home University

The authorised person must note on the copied document:

  1. "Certified true copy" (in English)
  2. Their authority (in English)
  3. Their name
  4. Their signature
  5. Their official stamp
  6. Certification must be done in English for it to be accepted


Witnessed Document Example jpg