Overview
The Marketing Events team provide a range of services throughout the event process, from initial conceptualisation and feasibility, through to on-the-day support and post-event evaluation.
Please note that association and hosted events, i.e. events not owned by the University of Otago, are not managed by the Marketing Events team. Also, the Marketing Events team only manage events that are aligned with the strategic goals of the University.
Services
The Marketing Events team provides support ranging from end-to-end event co-ordination for undergraduate recruitment events, through to the provision of info and resources for staff organising their own small events.
End-to-end co-ordination
- Initial conceptualisation and feasibility
- Event planning, budgeting, and stakeholder engagement
- Logistics such as travel, venue and catering, equipment and entertainment, invitations and registrations, and collaboration with Marketing and Communications teams
- Running of the event from set-up to troubleshooting and pack-down
- Evaluation, debrief, and recommendations for future events
Small event support
- Providing advice and guidance
- Access to a range of templates and tools
- Equipment hire
External Events
The Marketing Events team's primary focus is on University-owned events. The Marketing Events team does not provide services for external events held on-campus. A toolkit has been designed to assist you to plan your event at the Dunedin campus.
Event Planning Toolkit for External Events (PDF)
Support for International Conference Bids
Conference Assistance Programme
Bringing international conferences to Otago is a powerful way to showcase our research, strengthen global connections, and contribute to Vision 2040. The University partners with Tourism New Zealand and Enterprise Dunedin through the Conference Assistance Programme, which provides expert guidance and funding support to help academics prepare strong bids.
Please note: the Marketing Events Team cannot provide support for hosting or organising these conferences. For assistance, staff should connect directly with Tourism New Zealand or Enterprise Dunedin.
University of Otago Conference Brochure (PDF)
International Conference Leaders' Fund (Wellington Campus only)
For staff based at the Wellington Campus, the International Conference Leaders’ Fund provided by Business Events Wellington offers financial support to help researchers build their international profile and take on leadership roles that position Wellington to host future international conferences.
- International Conference Leaders' Fund overview (PDF)
- International Conference Leaders' Fund application form (DOCX)
Contact us
To request event support, regardless of location:
Complete the Event Support Online Request Form
For general enquiries
Email events@otago.ac.nz
Marketing Events Manager
Lynette Auckram
Email lynette.auckram@otago.ac.nz
Our locations
Dunedin
Room G33
Clocktower Building
Dunedin Campus
Christchurch
Alex Thorpe
Room 519
Email alex.thorpe@otago.ac.nz
Dean's Department
University of Otago, Christchurch Campus
Wellington
Anne McLean
Floor 5
Email anne.mclean@otago.ac. nz
Harbour City Centre
University of Otago, Wellington Campus