The University of Otago issues four official documents in relation to a student's academic study and achievement:
An official transcript is available for:
- University of Otago current and past students
- University of Otago students who studied prior to 1977 (historical transcript)
- Former Dunedin College of Education students
- Students who studies towards a Kindergarten qualification prior to 1974 (historical transcript)
Note: Dunedin College of Education and historical transcripts can take 3-5 working days.
A University of Otago transcript will show the following details:
- Full name, student ID number, and date of birth
- Entrance qualification
- Qualifications(s) completed, including date complete/conferred (if applicable)
- Qualifications(s) in progress (if applicable)
- University of Otago scholarships or prizes awarded (if applicable and excluding departmental awards)
- Course of study for each year, including:
- Programmes(s) taken
- Full-time or part-time status and enrolled dates
- Papers taken, with the corresponding academic points, final percentage mark and grade awarded for each
- Grade Point Average
How to obtain an academic transcript
From October 2017, official digital transcripts for University of Otago current and past students are available via My eQuals.
Currently enrolled students (from October 2017) will be sent an email to advise when their transcript is available via My eQuals. The one-off fee of $30 needs to be paid before the transcript can be viewed or shared.
Students enrolled prior to October 2017 will be able to request that a transcript is uploaded to My eQuals, via their eVision portal using the link located under Programmes and Papers. The one-off fee of $30 needs to be paid before transcript can be viewed or shared.
A hard-copy of a University of Otago transcript, or a Dunedin College of Education transcript, or a historical transcript can be requested from the University Information Centre. Some documents incur a fee.
Grade Point Averages (GPA)
Grade Point Averages calculations are performed automatically within eVision. This is available to both staff and students when viewing academic record details.
GPA calculations also appear on the printed and digital versions of an official transcript, except for study prior to 1993.
Unofficial transcript (record)
Your unofficial transcript (record) contains all your course/study details. You can access this from within eVision by clicking on the "View Academic Record" link in any of the following three locations:
- Programme and papers
- The front page of your portal under "My Details"
- In the "My exams and results" section under 'Results'
Or you can obtain a printout at no charge from the University Information Centre.
If you require formal evidence of your course/study details or grades or qualifications, you will need an official transcript. See above information about obtaining an official transcript.
Qualification certificates (testamurs)
The University of Otago issues qualification certificates (testamurs) when a student graduates. These are also referred to as degree certificates and award certificates.
Those who graduate after October 2017 will have a digital version of their qualification certificate available via My eQuals within three working days of their graduation ceremony.
Certificates issued prior to October 2017 are not automatically uploaded to My eQuals. If your certificate was issued prior to October 2017 please contact the Graduation Office to enquire about obtaining a copy via My eQuals.
A hard-copy of a certificate can be replaced under certain circumstances.
A statement is an official letter from the University confirming details of a student's enrolment or qualifications.
You can print or upload the following statements to My eQuals via your eVision portal, under "programmes and papers":
- Current enrolment status and finalist status
- Completed qualification(s)
The enrolment status statement includes your full name, your status as a full-time or part-time student, your start and end dates for the current year's enrolment, the programme(s) of study and if your a finalist in any of your programme(s).
The statement of completed qualification(s) includes your full name and lists each qualification that you have completed at Otago along with the date(s) those qualifications were completed or conferred (as appropriate). If you obtain this statement after applying to graduate but before the ceremony takes place, it will show the date on which the qualification is to be conferred.
If you choose to upload your statement into the My eQuals portal, this will enable you to share a verified digital copy of the statement.