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Privacy at Otago

Main entrance to the University at night

The University of Otago is committed to maintaining privacy of personal information and adhering to the principles of the Privacy Act 1993. This webpage provides links to key University policies and external information related to privacy. If you have a privacy question, concern or request, please contact the University’s Privacy Officer or Deputy Privacy Officer.

University Privacy Information

Policy on Access to, and use of, Personal Information

The University’s overarching policy covering staff access to, and use of, staff and student personal information.

Privacy of Student Information

The University’s statement on how it collects, uses, stores and discloses student personal information.

Authorisation of Access to Student Information Procedure

Guidance and procedures for authorising staff access to student information through the University’s eVision student management system.

Recording of Lectures and other Teaching Activities Policy

A policy containing privacy provisions in relation to the recording of teaching activities (e.g. videoing of lectures).

Website Privacy Policy

Privacy considerations in relation to use of the University’s website.

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University Resources

What is personal information? (PDF, 68 KB)

When can I access personal information? (PDF, 68 KB)

When can I share personal information? (PDF, 68 KB)

Advice on verifying student identity when providing personal information (available to University staff on request)

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External Resources

Office of the New Zealand Privacy Commissioner

The New Zealand Privacy Commissioner website, including general privacy information and advice, and free online privacy e-learning modules.

Privacy Act 1993

New Zealand’s main legislation on privacy of personal information, including 12 overarching privacy principles.

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photo of Jan Flood

Privacy Officer

Jan Flood

Registrar & Secretary to the Council

Tel 64 3 479 8899




photo of Chris Stoddart

Deputy Privacy Officer

Chris Stoddart

Manager, Policy and Compliance
Academic Services

Tel 64 3 479 8993


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