The University has access to a number of online booking tools ( OBT ) to provide staff with an inexpensive options for creating bookings for both domestic and short haul air travel and ground transport.
These booking facilities are available to registered University Travellers and Travel Co-ordinators and will allow for the booking of travel for themselves or on behalf of others.
University Travellers and Travel Co-Ordinators are free to decide which OBT they use.
Booking tool information
AirBnb for Work
University departments can book Airbnb properties through 'Airbnb for Work' Program for work trips. Please refer to clause 5 of the Travel Planning Procedure prior to booking.
Access to Airbnb for Work requires an Airbnb account which links to the traveller's University email address. Select your choice of 'Airbnb for Work' listing and send to University's Travel Agents consultants for booking. All bookings must be processed through University's Travel Agents.
| Log in to OBT website | airbnb.com/d/universityofotago |
| User guide | Airbnb for Work Traveller Guide (PDF) |
| Booking guideline | Booking Guidelines (PDF) |
Avis Car Rental
Avis cars should be booked via one of the University travel agents: Orbit or Brooker. There are special rates for staff to personally hire vehicles, these can be found on the contract information page linked below.
| Contract information | Avis Car Rental – University of Otago approved supplier |
| Avis contact | Book online: Customer support |
Brooker Travel (MTA)
University staff can use Serko online, an online booking tool provided by Brooker Travel, to book domestic and short-haul travel. First, register as a user by completing the registration form below. If you are booking travel for yourself and another person or group, or on behalf of others, you will need to complete the travel arranger section. If you are booking travel for yourself only, then complete just the traveller information section. Please note that the training videos for both Orbit and Brooker Travel are the same, as both booking tools use the same software.
The Brooker online booking tool is currently unavailable due to maintenance and will be down until the end of March 2025. During this time, the Brooker team will handle all travel bookings manually at the online rate. Staff should contact Brooker to arrange travel or book online through the Orbit Travel online booking tool.
| Brooker contacts | Grant Bokser Drew Carmody |
Orbit On-Line (MTA)
University staff can use Serko online, an online booking tool provided by Orbit, to book domestic and short-haul travel. First, register as a user by completing the registration form below. If you are booking travel for yourself and another person or group, or on behalf of others, you will need to complete the travel arranger section. If you are booking travel for yourself only, then complete just the traveller information section. Please note that the training videos for both Orbit and Brooker Travel are the same, as both booking tools use the same software.
| Log in OBT website: | orbitonline.serko.travel/sso/saml/authrequest/608 |
| Register as a user | Orbit Traveller and/or Travel Arranger Registration Form (XLSX) |
| Orbit Online Handy Hints Guide | Download the Orbit Handy Hints Guide (PDF) |
| Orbit travel training (Travellers) | Zoom recording on YouTube |
| Orbit travel training (Arrangers) | Zoom recording on YouTube |
| Orbit contacts (Dunedin) |
General enquiries Email dunedinbookings@orbit.co.nz |
Super Shuttle
Super Shuttle provides nationwide shuttle transport for University of Otago staff. New users must register on the Super Shuttle platform and wait for confirmation from Procurement before using the service. For details on registration, platform usage, pricing, group transport options, and Dunedin pick-up and drop-off locations, please refer to the contract information provided on the approved supplier page for Super Shuttle and in the instruction guide below.
| Log in or register as a user | https://www.supershuttle.co.nz/ |
| Instructions for use | University of Otago Quick Book User Guide (PDF) |
| Super Shuttle contacts | Rose Silby All bookings and enquiries |
Dunedin Taxis and TaxiCharge
Book a taxi by email, phone or online. Taxis can be paid for by PCard, TaxiCharge vouchers or TaxiCharge card.
To issue vouchers, apply for a TaxiCharge login by completing the registration form on the page below. More information about Dunedin Taxis, TaxiCharge, and payment options can also be found on the approved supplier page:
Supply of Taxi and Mobility Services
Hertz
The Hertz OBT allows you to book vehicles at any national location. There are special rates for staff to personally hire vehicles.
| Contract information | Hertz Car Rental – University of Otago approved supplier |
| Hertz contacts | Hertz |
Ezi Car Rental (formerly Thrifty)
The Ezi Car Rental OBT allows you to book vehicles at any national location. There are special rates for visiting academics and for staff to personally hire vehicles.
| Contract information | Ezi Car Rental – University of Otago approved supplier |
| Ezi Car Rental contact | Email reservations bookings@ezicarrental.co.nz |
Contact details
For further information about the Online Travel Booking Tools please contact the Procurement team:
Tel +64 3 479 8195
Email procurement@otago.ac.nz