The University has access to a number of online booking tools (OBT) to provide staff with an inexpensive options for creating bookings for both domestic and short haul air travel and ground transport.
These booking facilities are available to registered University Travellers and Travel Co-ordinators and will allow for the booking of travel for themselves or on behalf of others.
University Travellers and Travel Co-Ordinators are free to decide which OBT they use.
Booking tool information
AirBnb for Work
University departments can book Airbnb properties through 'Airbnb for Work' Program for work trips. Please refer to clause 5 of the Travel Planning Procedure prior to booking.
Access to Airbnb for Work requires an Airbnb account which links to the traveller's University email address. Select your choice of 'Airbnb for Work' listing and send to University's Travel Agents consultants for booking. All bookings must be processed through University's Travel Agents.
| Log in to OBT website | airbnb.com/d/universityofotago |
| User guide | Airbnb for Work Traveller Guide (PDF) |
| Booking guideline | Booking Guidelines (PDF) |
Avis Car Rental
Avis cars should be booked via one of the University travel agents: Orbit or Brooker. There are special rates for staff to personally hire vehicles, these can be found on the contract information page linked below.
| Contract information | https://www.otago.ac.nz/financialservices/reference/procure/suppliers/otago840267.html |
| Avis contact | Book online: Customer support |
Brooker Travel (MTA)
University staff can use Serko online, an online booking tool provided by Helloworld Travel, to book domestic and short-haul travel. First, register as a user by completing the registration form below. If you are booking travel for yourself andanother person or group, or on behalf of others, you will need to complete the travel arranger section. If you are booking travel for yourself only, then complete just the traveller information section. Please note that the training videos for both Orbit and Brooker Travel are the same, as both booking tools use the same software.
| Log in to OBT website | https://helloworldforbusiness.serko.travel/sso/saml/authrequest/BRKUNIVER |
| Register as a user | Hello World user registration form (XLSX) |
| Travel training (Travellers) | Zoom recording on YouTube |
| Travel training (Arrangers) | Zoom recording on YouTube |
| Brooker contacts | Grant Bokser Stephanie Hassall |
Orbit On-Line (MTA)
University staff can use Serko online, an online booking tool provided by Orbit, to book domestic and short-haul travel. First, register as a user by completing the registration form below. If you are booking travel for yourself andanother person or group, or on behalf of others, you will need to complete the travel arranger section. If you are booking travel for yourself only, then complete just the traveller information section. Please note that the training videos for both Orbit and Brooker Travel are the same, as both booking tools use the same software.
| Log in OBT website: | orbitonline.serko.travel/sso/saml/authrequest/608 |
| Register as a user | Orbit Traveller and/or Travel Arranger Registration Form (XLSX) |
| Orbit Online Handy Hints Guide | Download the Orbit Handy Hints Guide (PDF) |
| Orbit travel training (Travellers) | Zoom recording on YouTube |
| Orbit travel training (Arrangers) | Zoom recording on YouTube |
| Orbit contacts (Dunedin) | General enquiries Email dunedinbookings@orbit.co.nz |
Supershuttle
| Log in or register as a user | https://www.supershuttle.co.nz/ |
| Instructions for use | University of Otago Quick Book User Guide (PDF) |
| SuperShuttle contacts | Rose Silby All bookings and enquiries |
Dunedin Taxis
The Dunedin Taxis OBT allows you to book travel for Dunedin with the certainty that you will receive discounted travel and a fixed rate for trips to and from Dunedin airport. The preferred method of payment is the TaxiCharge card as it can be used with the Blue Bubble Taxis Group nationally. Please refer to clause 8 of the Travel and Travel Related Costs Policy regarding transport to and from your local airport.
| Log in to OBT website | www.bluebubbletaxis.co.nz. Click on the option to “Book a Taxi”, select “Dunedin” and fill out the details. In the MSG box please write a message stating that this is a University booking along with your GL or PL code. This will ensure you are charged the correct rate. |
| Contract information | otago.ac.nz/financialservices/reference/procure/suppliers/otago037195.html |
| Dunedin Taxi contact | Email callcentre@dunedintaxis.co.nz |
| E-Taxi voucher admin login |
Hertz
The Hertz OBT allows you to book vehicles at any national location. There are special rates for staff to personally hire vehicles.
| Contract information | otago.ac.nz/financialservices/reference/procure/suppliers/otago076410.html |
| Hertz contacts | Hertz |
Ezi Car Rental (formerly Thrifty)
The Ezi Car Rental OBT allows you to book vehicles at any national location. There are special rates for visiting academics and for staff to personally hire vehicles.
| Contract information | https://www.otago.ac.nz/financialservices/reference/procure/suppliers/otago037206.html |
| Ezi Car Rental contact | Email reservations bookings@ezicarrental.co.nz |
Contact details
For further information about the Online Travel Booking Tools please contact the Procurement team:
Tel +64 3 479 8195
Email procurement@otago.ac.nz