Key Dates and Deadlines for 2018
The table below shows the key dates and deadlines (over a 12-week period) for the University’s provisions for Recounts and return of examination scripts following the date of the release of confirmed results for the 2018 examination periods.
|Date final results are confirmed||Request to view scripts within Department||Recount applications||Collect scripts from Department (apply at UIC)|
|Weeks 1-12||Weeks 1-4||Weeks 7-12|
|Summer School||Fri 2 Mar 2018||Fri 2 Mar - Fri 25 May 2018||Fri 2 Mar - Fri 30 Mar 2018||Fri 20 Apr - Fri 25 May 2018|
|Semester One||Mon 2 July 2018||Mon 2 Jul - Fri 21 Sept 2018||Mon 2 Jul - Fri 27 July 2018||Mon 13 Aug - Fri 21 Sept 2018|
|Semester Two||Mon 26 Nov 2018||Mon 26 Nov 2018 - Fri 15 Feb 2019||Mon 26 Nov - Fri 21 Dec 2018||Mon 7 Jan - Fri 15 Feb 2019|
Final results for papers can be viewed in the Examinations and Results section of the student eVision portal as soon as they become available each teaching period. Initially "Unconfirmed" will be shown alongside them. Once "Unconfirmed" is no longer showing, results are official.
The University of Otago uses the following scale to convert numerical marks into grades:
|Below 40||Fail E|
Viewing your Examination Script
You may request to view your script from the start of week 1 to the end of week 12 from the date of the release of confirmed results.
There are no application forms or fees associated with viewing your examination script.
Contact the relevant teaching department to arrange a time to view your script in the Department.
Distance Learning students
Please email us for information regarding viewing your script.
You may apply for a recount by the end of the fourth week after the date of the release of confirmed results. A recount involves a careful re-check of the marks that count toward your final result in a paper. The purpose of a recount is to ensure that no answer, no portion of an answer, or any work undertaken during the teaching period which counts for the final result, has been overlooked. No personal information accompanying the application is passed onto the examiners.
Your work is not re-marked; at the University of Otago there is no provision for any work to be re-marked.
Application and Payment information
The administration fee is $36 per paper, regardless of how many examinations a paper has. This is because a Recount is a check of all marks that comprise the final grade in a particular paper. Please see below for information on paying administration fees. Where a recount results in a change of mark, the administration fee will be refunded.
Submit your completed application
- by email to email@example.com
- in person to the Examinations Office, Clocktower Building (ground floor – south end), or to the University Information Centre, Information Services Building
- by post to the Examinations Office, Student Administration, PO Box 56, Dunedin 9054
The Recount process
Once your application has been received and your payment processed, the relevant department(s) will be asked to re-check all components of your final mark, to ensure that nothing has been omitted or recorded incorrectly. Once this is done, the department advises the Examinations Office of the outcome, and we advise you via your student email address. The process can take several weeks, so if you haven’t been notified of the outcome and would like to check the status of your application, please contact the Examinations Office.
Return of Examination Scripts
You may apply for the return of your examination script from the start of week 7 until the end of week 12 from the date of the release of confirmed results.
After twelve weeks from the date of the release of confirmed results, unclaimed scripts are disposed of by Departments.
Not all examination scripts can be returned. If your answers involved problem solving, were answered on multi-choice answer sheets for computer marking or a Department requires a particular examination paper to be embargoed from publication and not released into the public domain then you will not be able to have your script returned to you. However, you can still view it.
To find out if an examination script can be returned to you or not, go to the Library's Exam Papers Online webpage and check the examination; embargoed examination papers are noted as such.
The application form is available from the University Information Centre.
There is no administration fee associated with the return of examination scripts.
Final Examination Only
Students who have failed a paper but who have completed course work satisfactorily may apply for Final Examination Only enrolment. If approved, internal marks are carried over and the examination may be sat at the end of the next teaching period that the paper is offered.
- Approval for Final Examination Only enrolment is at the discretion of the relevant Head of Department.
- Some papers do not have the option of Final Examination Only; if this is the case, you will be advised.
- Final Examination Only enrolment may be granted only once for a particular paper.
- Final Examination Only enrolment is only available for the next teaching period in which the paper is offered after the paper is initially failed.
- Applications will not be approved if the content or assessment of the paper is going to be significantly altered when it is next offered, or if the paper is no longer offered.
Students approved for Final Examination Only enrolment are not entitled to:
- attend any lectures, laboratories, or tutorials
- receive assistance from academic staff
- have access to electronic holdings of course material
- receive printed course material.
Applications for Final Examination Only must be received by:
- Summer School papers – 10 January
- Semester One and Full Year papers – 1 March
- Semester Two papers – 31 July
Application and Payment information
The application form for Final Examination Only is available here
A fee will be charged if an application is approved. Please note that Government Student Loans do not cover this fee.
Submit your completed application
- in person to the University Information Centre, Information Services Building
- by post to the Student Records Office, Student Administration, PO Box 56, Dunedin 9054
Paying Administration Fees
Recounts and Health Sciences Professional Programme Special Examinations incur an administration fee. If you have applied for one of these options and are due to pay a fee, you can do so in the following ways:
In person - Recounts
- University Information Centre, ISB (ground floor), University of Otago by Eftpos
- Cashiers Office (basement level), Clocktower building, University of Otago by Eftpos, cash, or cheque
In person - Health Sciences Professional Programmes Special Examinations
- pay at the Cashiers Office (basement level), Clocktower building, University of Otago by Eftpos, cash, or cheque
By post - cheque only
Alternatively, you can pay for your Recount or Health Sciences Professional Programmes Special Examinations by posting a personal or bank cheque to:
University of Otago
PO Box 56
Please ensure the cheque is made payable to the "University of Otago," otherwise we will not be able to process your application.
Internet banking and telegraphic transfer
The University of Otago also accepts payment by internet Banking or Telegraphic Transfer with the account details listed below:
Bank Name: Westpac New Zealand Limited
Bank address: Westpac Moray Place Branch
PO Box 5345, Dunedin 9058, Otago, New Zealand
Account Name: University of Otago
Account Number: 03-0175-0660238-00
SWIFT code: WPACNZ2W (for payments outside of New Zealand)*
*Please note that for payments paid by telegraphic transfer, there is a bank fee of NZD $20 charged for each transaction so you will need to add this amount onto the amount payable.
References for online banking
If your payment does not have the appropriate references, we will not be able to identify your payment and this will delay your application. Please see the table below for more information.
|Payment for ||Particulars||Code||Reference|
|Recount||Recount||Student ID#||Initials and surname|
|HSPP Special Examinations||HSPP Special||Student ID#||Initials and surname|
Credit Card payment to University of Otago
For students outside Dunedin who would like to pay administration fees by credit card, please contact us for further details.