Examination periods and timetabling

• Examination periods
• Timetabling
• Changes to Final Examination dates, times, or venues
• Health Sciences Special Examination timetable
• Summer School examination timetable
• First semester examination timetable
• Second semester examination timetable

Examination periods

The University of Otago has three examination periods each year.

The 2019 examination period dates are as follows:

• Summer School: 16-21 February 2019 (inclusive)
• First semester: 5-19 June 2019 (inclusive)
• Second semester: 16 October-9 November 2019 (inclusive)

The 2020 examination period dates are as follows:

• Summer School: 15-20 February 2020 (inclusive)
• First semester: 3-17 June 2020 (inclusive)
• Second semester: 14 October-7 November 2020 (inclusive)

Timetabling

Because of the flexibility of courses of study at Otago, examination timetabling cannot begin until after the last day to delete papers for that teaching period. Therefore, the anticipated dates for the release of examination timetable dates and times (published below) are:

• Summer School - late January
• First semester - mid-late April
• Second semester - mid-late August

Once the examination timetable has been finalised, each student's examination information will be displayed in the Timetable section of their eVision portal.

As per the University of Otago Examination and Assessment Regulations, candidates are expected to sit their final examinations as scheduled. The main examination centre is Dunedin. In the case of Extramural or Distance Learning candidates, the examination centre is a University-nominated examination venue near their normal study location.

Changes to Final Examination dates, times, or venues

Referred to as a Variation from the University's Examination and Assessment Regulations, changes to the date, time, and/or venue of a candidate’s examination(s) are granted only very rarely, only in exceptional circumstances clearly beyond the candidate’s control and known about in advance. Some established criteria are:

• bereavement in immediate family;
• wedding of a member of immediate family, or where the candidate has been invited to be a member of the bridal party;
• serious illness / incapacity (candidate or immediate family);
• posting of a member of the New Zealand Armed Forces or of the Ministry of Foreign Affairs;
• competing or participating as a national representative
• competing or officiating at an international competition recognised by a fully constituted international governing body
• trialling, as a genuine contender, for selection as a national representative, as verified by a fully constituted national governing body
• a candidate’s religious commitment prohibiting such activity on the date scheduled.

If you are travelling out of Dunedin at the end of the semester, ensure that you make your bookings for a date after the examination period, or wait until the examination timetable has been released.

Note: Booking flights too early, or before your timetable is known, are not grounds for applying for a Variation.

How to apply

If your circumstances fall into one of these categories, please email the Group Leader Student Administration at examinations@otago.ac.nz by the deadlines below, outlining your situation, and attach documentation to verify the circumstances that prevent you from sitting your examination(s) as scheduled.

Deadlines

Applications for Variations must be received by:

• Summer School papers - 1 February
• First semester papers - 1 May
• Second semester and full year papers - 1 September

Variations cannot be considered at short notice.

Please note that if your application for a Variation is approved, you will be responsible for any venue, supervision, and postage/ courier costs incurred as a result of the change in time, date, and/or venue.

If you have queries or concerns about examinations, come and talk to the staff at the Examinations Office. We will do our best to help you to resolve any problems.

Health Sciences Professional Programmes Special Examination Timetable 2019

Unlike the main examination periods, these details will not be available in your eVision portal. Please see the Health Sciences Professional Programmes Special Examinations page for more information.

Summer School examination timetable 2019

First semester examination timetable 2019

Second semester examination timetable 2019

The second semester examination timetable will be available mid-late August 2019