1. Check accuracy
When you request an evaluation questionnaire using Otago inFORM, you will receive a confirmation email with a link to the questionnaire. Please check the administration dates and the questionnaire text for accuracy before it is due to be emailed to participants. Contact the Evaluation service if you need us to change anything.
2. Provide a distribution list
If, in your request, you chose for us to 'Use emails from students enrolled in a paper code', and supplied the relevant paper code(s) and streams (where relevant), then you needn't supply us with a list of students to email your questionnaire.
If, however, you chose to provide us with the student emails because they differ from those enrolled in a paper code, then you need to email evaluation@otago.ac.nz each student's email address, first name, and surname in columns A to C of an Excel spreadsheet respectively. We cannot administer your online questionnaire without this list.
Be aware that we rely on the University email. In 2015, Microsoft blacklisted Otago University from their Hotmail and Outlook.com accounts (ITS Service Reference R65559). As such, we were unable to email questionnaires to certain domain names. So, please provide @student.otago.ac.nz emails for students where possible.
3. What happens to the questionnaire
You can monitor the questionnaire's progress and, once completed, access a data summary from the 'Questionnaire Progress & Results' webpages in Otago inFORM.
- You will receive an email notification when the questionnaire invite is emailed to students so that you can encourage participation.
- Students who have yet to complete the questionnaire will receive a reminder email half way through the administration period, and another 24 hours before the questionnaire closes. When reminders are sent, you will also receive an email which includes the current response rate.
4. Report
After the questionnaire has closed, the Evaluation service will release a data summary on Otago inFORM. We will also email you, and relevant others, an official University report summarising the responses. This can take several days during busy times such as after each semester end.
If you need the report from your questionnaire urgently, notify the Evaluation service swiftly and we will do our best. Ideally, state the date you need the report in the 'Final notes? – anything else…' field when requesting the questionnaire.
To order a questionnaire:
Contact
Evaluation office
Tel +64 3 479 7581
Email evaluation@otago.ac.nz