Overview
If you are eligible to attend a graduation ceremony, you will receive an invitation to apply to your student email address. Your student email account will stay active until after you have graduated. It is essential you monitor this account so that you do not miss important communication from the University.
If you need to set up email forwarding from your student email address to your preferred email address, please follow the link below.
If your student email address is forwarded to a Hotmail or other Microsoft email account, please ensure that you have added the University of Otago to your Safe Senders or white list. This is vital to ensure that you receive emails about your graduation.
If you require assistance with your Safe Senders list, please visit:
ITS help
It is vital that you monitor the Opening and Closing Dates for Applications section of our webpages. If your emailed invitation has not been received by the time that applications open, contact the Graduation Office immediately.
Each round of graduation ceremonies has a specific time-frame during which applications can be made. The onus is on you to submit an application during this time-frame. Late applications cannot be accepted
How to forward your StudentMail to another email address
Graduation Ceremony Dates, and Application Opening and Closing Dates
When and how to apply
Applications are made online via your eVision student portal. Each round of graduation ceremonies has a specific time-frame during which applications can be made. Late applications cannot be accepted.
Applications for the May, August, and December ceremonies normally open in late February, mid-June, and late September respectively.
See the confirmed application opening and closing dates
Finding the graduation application link
Applications to attend a graduation ceremony must be made through your eVision student portal.
Even if you are not currently enrolled at the University, you will still have access to your eVision student portal. Log-in using the same username and password that you used when you were a student.
Once applications have opened, log-in, then underneath your "My graduation" heading click on "See more".
Next, underneath your "Apply to graduate" heading, click on the "Your graduation application" link.
If you are unable to see the graduation application link - once applications have opened - please contact AskOtago immediately.
Confirmation of application acceptance
As soon as you have successfully submitted your application, a submission confirmation email will be sent to your nominated email address. Please check the information contained within this email carefully to ensure that it is correct.
If you have not received a confirmation email by the end of the following business day, please contact the Graduation Office immediately.
Once your application has been successfully submitted, you will also be able to view a summary of your graduation details within your eVision student portal.
Your application to attend a graduation ceremony is confirmed as accepted if you meet the following criteria:
- You have successfully submitted your application to attend a graduation ceremonyin eVision while applications are open
- You have received a confirmation email containing your graduation arrangements by the end of the business day following your application
- Any remaining requirements of your qualification are met and your qualification is marked as 'complete' on your academic record at least four weeks prior to the date of your ceremony
- You are not a debtor to the University and any outstanding fines or fees are cleared at least five weeks prior to the date of your ceremony
Once all of the above criteria are met, your attendance at a graduation ceremony is confirmed.
Please note, you will not receive an email confirming these conditions are met. If you have any concerns regarding your debtor or completion status, please contact AskOtago.
Information about your Name
The reading of your name
At the graduation ceremony, you will be announced by your full legal name as appears on official University documents. It is important that your name is pronounced correctly.
If you have a name that may be mispronounced, please provide your name pronunciation in the box provided when you are completing your graduation application within your eVision student portal.
Changing your name
A change to your name can only be made by submitting an original (or witnessed copy) of evidence of the change.
Such documentation must be received by the Graduation Office at least five weeks prior to the date of your graduation ceremony.
contact the Graduation Office for further information
If you owe money to the University
Any outstanding fees or fines must be cleared at least five weeks prior to the date of your graduation ceremony.
The University's policy is to decline your application to attend a ceremony if you do not meet the above-mentioned deadline.
If you have a disability
If you or your guest(s) experience disability or have an injury that could cause mobility difficulty on the day, you can note the relevant details as part of your graduation application.
Alternatively you can contact the Graduation Office directly.
It is important to contact us as soon as possible to ensure that special access, seating, or other arrangements can be made.
Ordering Guest Tickets and Hiring Regalia
As part of your graduation application you will also be able to request tickets for your guests, as well as order and pay for your regalia hire.
Receiving your Certificate
To receive your Certificate, once you have been completed, a conferral alert will appear in your eVision portal. To ensure our records are up to date, you need to confirm your details and contact information by completing the steps in ‘Your graduation application’ in the My graduation area of the eVision portal. You must complete this by the date provided in your portal alert.
Your qualification will still be conferred even if you have not confirmed your details. It is, however, important that you complete this process so that your qualification certificate can be sent to you as soon as possible.
If your postal address changes between updating your details and the conferral of your qualification , you should contact the Graduation Office as soon as possible.
Postgraduate Certificate programmes
If you are undertaking a postgraduate certificate programme, you are not eligible to attend a graduation ceremony. Once you have completed all the requirements for your programme, your qualification will automatically be awarded as part of the next monthly conferral.
An alert will be sent to your eVision portal once you are complete for your Postgraduate Certificate containing information about the conferral of your qualification and receiving your qualification certificate. You will also be asked to confirm your contact and current address details. It is important that you provide your contact and current address details so your certificate can be sent to you. Your qualification will still be conferred even if you have not provided these details, but you will not receive your certificate unless you reach out to the graduation team.
Please ensure that you are either checking your student email address and eVision portal regularly, or set up forwarding to your preferred email address.
How to forward your StudentMail to another email address
Information for Doctoral and Masters Candidates
Your final result must be confirmed prior to the deadlines shown on the Doctoral and Masters Candidates page. Check with your department if your final result has not been received when applications to apply to attend a ceremony open.
Further information for Doctoral and Masters Candidates