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Forms, policies & guidelines

Everything you need – in one place

To make processes easier for both students and staff, all the forms, policies and guidelines for the Graduate Research School are listed below.

Please contact us if you can’t find the form, policy or guideline you require.

It is recommended that Internet Explorer users save the document first and then open it.

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Doctoral/PhD forms

PhD admission and scholarship

Please note that you apply for both PhD admission and a scholarship through your eVision portal.

Changes during the PhD

Any changes made during your PhD are either made on a physical form or via eVision as follows.

Request to change doctoral details form includes the following changes;

Request for update to EFTS splits is a separate form which is submitted to the Planning and Funding Office when completed.

Request for deferral or permanent withdrawal can be made through your eVision portal.

 

Supervision

Checklist for PhD candidates and their primary supervisor (Word, 33KB)
Student Supervisor Agreement (Word, 74KB)
Student Supervisor Agreement (PDF, 353KB)
Guidelines for appointing external supervisors – for staff (PDF, 29KB)
Appointment form for external supervisors – for staff (Word, 80KB)

Progress Reporting

Possible self review template for progress reports

Postgraduate publishing bursaries

Postgraduate publishing bursary (doctoral) application form (Word, 75KB) – including regulations
Postgraduate publishing bursary (doctoral) report form (Word, 48KB)
Postgraduate publishing bursary (doctoral) regulations (PDF, 344KB)
Postgraduate publishing bursary FAQ sheet

Examination

Nomination of examiners are now entered, checked, saved and submitted by staff in eVision.  The form from that page is printed and emailed to phd@otago.ac.nz after HOD signature.
Thesis submission declaration form – for soft-bound copies (PDF, 235KB)
Author declaration form – for hardbound and electronic copies (PDF, 366KB)
Graduation booklet form (Word, 15KB)
List of approved PhD Conveners of Examiners
Frequently asked questions about soft-bound theses (how, when, what, where)
Frequently asked questions about hard-bound theses (how, when, what, where)

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Graduate Research policies and guidelines

 

Regulations for the Degree of Doctor of Philosophy (PhD)
Externally Sponsored Graduate Research Procedures
Field and Off Campus Activities Policy
Guidelines for the Inclusion of Material from a Research Candidate's Publications in their Thesis
Guidelines for the Oral Examination for the PhD Degree
Guidelines for a PhD including a Nominated Creative Component
Guidelines for Postgraduate Students Travelling Overseas for Research
Intellectual Property Rights of Graduate Research Students Policy
Presentation of Theses Regulations
Procedure for Dealing with Allegations of Misconduct in Research
Proof-reading of Theses Guidelines
Research Consultation with Māori Policy
Resources for Graduate Research Candidates Guidelines
Responsible Practice in Research - Code of Conduct
Under Review Procedure for Doctoral Candidates making Unsatisfactory Progress

Further policies are available on the University's Policy Library

Please contact your individual department's postgraduate administrator for Master's thesis policies and guidelines.

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Master's research (thesis) forms

Administrative forms

Thesis submission declaration form – for softbound copies (PDF, 24KB)
Author declaration form – for hardbound and electronic copies (PDF, 366KB)

Master’s supervision

Student Supervisor Agreement (Word, 74KB)
Sample Checklist for Master's Candidates and their Research Supervisors (Word, 18KB)
Student perceptions of quality supervision (PDF, 3,797KB)

Postgraduate publishing bursaries

Postgraduate publishing bursary (Master’s) application form (Word, 72KB) – including regulations
Postgraduate publishing bursary (Master’s) report form (Word, 49KB)
Postgraduate publishing bursary (Master’s) regulations (PDF, 346KB)
Postgraduate publishing bursary FAQ sheet

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Master’s research (thesis) policies and guidelines

Please contact your individual department's postgraduate administrator for Master's thesis policies and guidelines

All University policies are available on the University's Policy Library

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