Kaimahi Ako Whakapiki Tūranga
In an application for academic promotion, you make a special case that describes how you meet the specific criteria for promotion to a higher grade. The promotion process is separate from the regular annual and biennial academic performance reviews.
Academic promotion usually means a change in job title, but may also be used to progress beyond a salary bar or to apply for additional increments within some salary scales.
- Find all processes and forms in the Academic Staff Promotions Policy booklet (PDF)
- Academic Promotion - Thinking of applying? (PDF)
- Applying for Academic Promotion (videos)
- Information sessions on Academic Promotion
- Changes to the Promotions Policy effective 1 March 2020 (PDF)
- Academic Promotions Committee membership lists will be published here when available
To find out which promotion(s) you are able to apply for, check the Academic Titles guidelines for your position. The specific criteria for each level of promotion are listed as Schedules in the Promotions Policy, along with all the other information you need to know before you apply.
Applications for promotion open in March each year when the updated policy is released, and applications close at the beginning of May. In March we hold information sessions for staff who are thinking of applying.
Applicants must consult with their Head of Department well in advance of the due date, because applications need to be submitted to HoDs (and Deans in Health Sciences) for comment before being delivered to Human Resources by the due date.
Your promotion application is a significant piece of work – it will require a lot of planning to gather the evidence you need to support your application. Even though the policy is updated in March each year, you should have a look through the current policy as you plan your application. When we release the updated policy we will also provide a list of the changes.
Guidance for clinicians
Are you a clinical teacher working at a hospital or other health provider? You may apply for promotion to either of the following titles:
- Clinical Associate Professor
- Clinical Professor
To be promoted, you will need to show that your academic and professional reputation is such that you would likely be appointed at, or promoted to associate professorial or professorial level.
Promotion information sessions are provided by HEDC and HR in Dunedin, Wellington and Christchurch. A member of the relevant promotions committee will be there to answer your questions. Please register to attend the particular session via this link.
To make sure the process goes smoothly, make sure you include the correct documents. This list is to be read in conjunction with the full promotions policy.
- Academic promotion application form in Word format (Word)
- A personal statement, addressing how your performance meets the criteria for the promotion you are seeking
- Otago Teaching Profile (unless you are Research Only Staff)
- Copies of reviews of books or artistic performances if available
- Current CV using the standard University format (Word)
- Evidence of acceptance of any unpublished manuscripts
- Head of Department Assessment Statement in Word format (Word)
- Referees Form (Word)
** Required for applications for promotion to Assoc Professor, Clinical Assoc Professor, Research Assoc Professor, Professor, Clinical Professor, Research Professor
Applying for academic promotion
In these short videos, experienced academic staff members discuss aspects of a promotion application.