Accessibility Skip to Global Navigation Skip to Local Navigation Skip to Content Skip to Search Skip to Site Map Menu

Academic promotion

Kaimahi Ako Whakapiki Tūranga

What is Academic Promotion?


In an application for academic promotion, you make a special case that describes how you meet the specific criteria for promotion to a higher grade. The promotion process is separate from the regular annual and biennial academic performance reviews.

Academic promotion usually means a change in job title, but may also be used to progress beyond a salary bar or to apply for additional increments within some salary scales.

Guidance on applying for promotion

To find out which promotion(s) you are able to apply for, check the Academic Titles guidelines for your position. The specific criteria for each level of promotion are listed as Schedules in the Promotions Policy, along with all the other information you need to know before you apply.

Academic Titles guidelines

Applications for promotion open in March each year when the updated policy is released, and applications close at the beginning of May. In March we hold information sessions for staff who are thinking of applying.

Applicants must consult with their Head of Department well in advance of the due date, because applications need to be submitted to HoDs (and Deans in Health Sciences) for comment before being delivered to Human Resources by the due date.

Your promotion application is a significant piece of work – it will require a lot of planning to gather the evidence you need to support your application. Even though the policy is updated in March each year, you should have a look through the current policy as you plan your application. When we release the updated policy we will also provide a list of the changes.

Guidance for clinicians

Are you a clinical teacher working at a hospital or other health provider? You may apply for promotion to either of the following titles:

  • Clinical Associate Professor
  • Clinical Professor

To be promoted, you will need to show that your academic and professional reputation is such that you would likely be appointed at, or promoted to associate professorial or professorial level.

Find out about applying for promotion to Clinical Associate Professor or Clinical Professor

Promotion information sessions are provided by HEDC and HR in Dunedin, Wellington and Christchurch. A member of the relevant promotions committee will be there to answer your questions. Please register to attend the particular session via this link.

Application for promotion: checklist

To make sure the process goes smoothly, make sure you include the correct documents.  This list is to be read in conjunction with the full promotions policy.

** Required for applications for promotion to Assoc Professor, Clinical Assoc Professor, Research Assoc Professor, Professor, Clinical Professor, Research Professor

Applying for Academic Promotion

The below 20 minute video provides guidance on the Academic Promotion application process.