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HR forms

Using HR editable PDF forms:

We recommend using Adobe Reader to use our editable PDF forms. Please ensure you use an up to date version of Adobe Reader.

Additionally, the Adobe Preview function in your browser may not have editing facilities. In this case, please download the form and open it on your computer to edit and save the form.


Sick Leave/Domestic/Bereavement Leave Form Online form PDF
Injury Leave Form Online form PDF
Leave Without Pay Application Online form PDF
Leave Reversal Request Online form PDF
Parental Leave Application (Primary Parent) PDF
Partner's Leave & Shared Parental Leave Application PDF
Grandparented Long Service Leave Application PDF
Research & Study Leave (Academic Staff) Doc
Request to carry forward excess annual leave Online form PDF

Approval to work during Christmas close down period 2021/2022


Pay & salaries

Change of FTE/Hours and/or Roster Change PDF
Bonus Payment Recommendation Doc PDF
Casual Staff Timesheet/ Additional Hours Payment Request PDF
Bank Authority Form PDF
Application for Vocational Allowance PDF Guidelines
Payment Request Form - Schedular Payment Tax Deductions PDF
Tax Rate Notification for Contractors Receiving Schedular Payments (IR330c) PDF IRD Website
Job Evaluation Form Doc PDF
Overseas Bank Authority Form PDF
Request for Extra Student Loan Payments PDF


Eye Test Reimbursement Form PDF

Study assistance

Staff Study Assistance for Study at the University of Otago PDF
Staff Study Assistance for Study at External Tertiary Providers PDF
Staff Study Assistance for Distance Study at External Tertiary Providers PDF

Applications & appointments

Academic Job Description Template Doc
Appointment of External Supervisors of PhD Students PDF Guidelines
Professional Staff Job Description Template Doc
Curriculum Vitae Format (Academic Staff) Doc
Recognition of Previous Service PDF Guidelines
Recommendation for Honorary Appointments Doc Guidelines
Recommendations for Adjunct Appointments Doc Guidelines
Recruitment and Retention Allowance Application Doc Policy
Visiting Appointments PDF Information

Fellowships & scholarships

William Evans Fellowship Nomination Form Doc PDF
William Evans Fellowship Report Form Doc
William Evans Statement of Expenditure Doc
Christchurch Fellowship & Scholarship fund deduction form PDF


Confidentiality Agreement PDF
Agreement for Contract for Services Doc Procedure
Contract for Services Schedular Payments Bank Form PDF

Induction checklists

Checklist for Casual Staff induction PDF

Exit Procedures

Checklist for Exit Procedures PDF
Campus Temps End of Engagement Checklist PDF
Retirement Application Form PDF

Academic Promotions

Application Form for Academic Staff Promotion Doc
Context Form for Evaluations of Teaching XLS
Peer Review of Teaching Doc
Peer Review of Supervision Doc
Schedule of Teaching Responsibilities Doc
Standard CV Format Doc
Head of Department Assessment Statement Doc

Referees Form

(Required for applications for promotion to:
Associate Professor, Clinical Associate Professor, Research Associate Professor, Professor, Clinical Professor, Research Professor)


HR Systems access requests

Casper Access Form PDF
Business Objects access request PDF