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Using HR editable PDF forms:

We recommend using Adobe Reader to use our editable PDF forms. Please ensure you use an up-to-date version of Adobe Reader.

Additionally, the Adobe Preview function in your browser may not have editing facilities. In this case, please download the form and open it on your computer to edit and save the form.


Sick Leave/Domestic/Bereavement Leave FormOnline formPDF
Injury Leave FormOnline formPDF
Leave Without Pay ApplicationOnline formPDF
Leave Reversal RequestOnline form
Parental Leave Application (Primary Carer)Online form 
Parental Leave Application (Partner)Online form
Grandparented Long Service Leave ApplicationPDF 
Research & Study Leave (Academic Staff)Doc 
Additional Leave Purchase RequestOnline form 
Request to carry forward excess annual leaveOnline formPDF

Approval to work during Christmas close down period 2023/2024


Pay & salaries

Change of FTE/Hours and/or Roster Change PDF
Bonus Payment RecommendationDocPDF
Casual Staff Timesheet/ Additional Hours Payment RequestPDF 
Bank Authority FormPDF 
Application for Vocational AllowancePDFGuidelines
Payment Request Form - Schedular Payment Tax DeductionsPDF 
Tax Rate Notification for Contractors Receiving Schedular Payments (IR330c)PDFIRD Website
Job Evaluation FormDocPDF
Overseas Bank Authority FormPDF 
Request for Extra Student Loan PaymentsPDF 


Eye Test Reimbursement FormPDF 

Study assistance

Staff Study Assistance for Study at the University of OtagoPDF 
Staff Study Assistance for Study at External Tertiary ProvidersPDF 
Staff Study Assistance for Distance Study at External Tertiary ProvidersPDF 

Applications & appointments

Academic Job Description TemplateDoc 
Appointment of External Supervisors of PhD StudentsPDFGuidelines
Professional Staff Job Description TemplateDoc 
Curriculum Vitae Format (Academic Staff)Doc 
Recognition of Previous ServicePDFGuidelines
Recommendation for Honorary AppointmentsDocGuidelines
Recommendations for Adjunct AppointmentsDocGuidelines
Recruitment and Retention Allowance ApplicationDocPolicy
Visiting AppointmentsPDFInformation

Fellowships & scholarships

William Evans Fellowship Nomination FormDocPDF
William Evans Fellowship Report FormDoc 
William Evans Statement of ExpenditureDoc 
Christchurch Fellowship & Scholarship fund deduction formPDF 


Confidentiality AgreementPDF 
Agreement for Contract for ServicesDocProcedure
Contract for Services Schedular Payments Bank FormPDF 

Induction checklists

Checklist for Casual Staff inductionPDF 

Exit Procedures

Checklist for Exit ProceduresPDF 
Campus Temps End of Engagement ChecklistPDF 
Retirement Application FormPDF 

Academic Promotions

Application Form for Academic Staff PromotionDoc 
Context Form for Evaluations of TeachingXLS 
Peer Review of TeachingDoc 
Peer Review of SupervisionDoc 
Schedule of Teaching ResponsibilitiesDoc 
Standard CV FormatDoc 
Head of Department Assessment StatementDoc 

Referees Form

(Required for applications for promotion to:
Associate Professor, Clinical Associate Professor, Research Associate Professor, Professor, Clinical Professor, Research Professor)

HR Systems access requests

Casper Access FormPDF 
Business Objects access requestPDF

Key contacts

Human Resources
General enquiries
Tel +64 3 479 8269

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