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Using HR editable PDF forms:

We recommend using Adobe Reader to use our editable PDF forms. Please ensure you use an up-to-date version of Adobe Reader.

Additionally, the Adobe Preview function in your browser may not have editing facilities. In this case, please download the form and open it on your computer to edit and save the form.


Sick Leave/Domestic/Bereavement Leave Form Online formPDF
Injury Leave Form Online formPDF
Leave Without Pay Application Online formPDF
Leave Reversal Request Online form
Parental Leave Application (Primary Carer) Online form 
Parental Leave Application (Partner) Online form
Grandparented Long Service Leave Application PDF 
Research & Study Leave (Academic Staff) Doc 
Additional Leave Purchase Request Online form 
Request to carry forward excess annual leave Online formPDF

Approval to work during Christmas close down period 2023/2024


Pay & salaries

Change of FTE/Hours and/or Roster Change  PDF
Bonus Payment Recommendation DocPDF
Casual Staff Timesheet/ Additional Hours Payment Request PDF 
Bank Authority Form PDF 
Application for Vocational Allowance PDFGuidelines
Payment Request Form - Schedular Payment Tax Deductions PDF 
Tax Rate Notification for Contractors Receiving Schedular Payments (IR330c) PDFIRD Website
Job Evaluation Form DocPDF
Overseas Bank Authority Form PDF 
Request for Extra Student Loan Payments PDF 


Eye Test Reimbursement Form PDF 

Study assistance

Staff Study Assistance for Study at the University of Otago PDF 
Staff Study Assistance for Study at External Tertiary Providers PDF 
Staff Study Assistance for Distance Study at External Tertiary Providers PDF 

Applications & appointments

Academic Job Description Template Doc 
Appointment of External Supervisors of PhD Students PDFGuidelines
Professional Staff Job Description Template Doc 
Curriculum Vitae Format (Academic Staff) Doc 
Recognition of Previous Service PDFGuidelines
Recommendation for Honorary Appointments DocGuidelines
Recommendations for Adjunct Appointments DocGuidelines
Recruitment and Retention Allowance Application DocPolicy
Visiting Appointments PDFInformation

Fellowships & scholarships

William Evans Fellowship Nomination Form DocPDF
William Evans Fellowship Report Form Doc 
William Evans Statement of Expenditure Doc 
Christchurch Fellowship & Scholarship fund deduction form PDF 


Confidentiality Agreement PDF 
Agreement for Contract for Services DocProcedure
Contract for Services Schedular Payments Bank Form PDF 

Exit Procedures

Checklist for Exit Procedures PDF 
Campus Temps End of Engagement Checklist PDF 
Retirement Application Form PDF 

Academic Promotions

Application Form for Academic Staff Promotion Doc 
Context Form for Evaluations of Teaching XLS 
Peer Review of Teaching Doc 
Peer Review of Supervision Doc 
Schedule of Teaching Responsibilities Doc 
Standard CV Format Doc 
Head of Department Assessment Statement Doc 

Referees Form

(Required for applications for promotion to:
Associate Professor, Clinical Associate Professor, Research Associate Professor, Professor, Clinical Professor, Research Professor)

HR Systems access requests

Casper Access Form PDF 
Business Objects access request PDF

Key contacts

Human Resources
General enquiries
Tel +64 3 479 8269

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