The University expects that all academic staff members will have their performance reviewed regularly and appropriate professional development put in place. Academic staff are reviewed either annually or biennially.
A positive review can result in moving up within a salary scale, depending on your position. You can check the progression provisions for your position below.
We use an online portal – Progress – to record the reviews and appraisals of academic staff. Your Head of Department or supervisor will meet with you to discuss your performance and your plans for the coming year(s).
When you submit your review, you are asked to provide a summary of your achievements in the review period and to upload your CV. For teaching staff, you will also need to upload evidence for the quality of your teaching. The Review Guidelines tell you what you need to submit.
- Find the Guidelines for your review from the list below.
- Submit your review using Progress
Note that Academic Promotion is a separate process, where you make a special application for promotion to a higher salary range, which usually comes with a new job title.
View more information about Academic Promotion
Follow the links below to find the review guidelines for your academic position.
Professors
This information applies to:
- Professors
- Research Professors
- Clinical Professors
Frequency: Biennial, next review in 2023.
Guidelines
Timeline
| Week commencing 4 October | Human Resources Division sends guidelines and documentation to Professors, Heads of Departments, Deans and Pro-Vice-Chancellors. |
|---|---|
| October | Heads of Departments set their own due dates for submitting review documentation, and arrange interviews with Professors. |
| 12 November | Health Sciences Professors' documents with comments by Heads of Departments sent to Deans. |
| 26 November | Professors' documents with comments by Heads of Departments and Deans (for Health Sciences) sent to Pro-Vice-Chancellors for decision. |
| 14 December | Papers with decisions by Pro-Vice-Chancellors sent to the Manager, Promotions and Remuneration, Human Resources Division. |
| January/February 2022 | Vice-Chancellor reviews decisions in discussion with Pro-Vice-Chancellors, as appropriate. |
| 1 February 2022 | Effective date for any approved progressions. |
Associate Professors
This information applies to:
- Associate Professors
- Research Associate Professors
- Clinical Associate Professors
Frequency: Biennial, current review in 2022, next review in 2024
Guidelines
Timeline
August/September |
Human Resources Division e-mails out guidelines and documentation to Associate Professors, Heads of Departments, Deans and Pro-Vice-Chancellors. |
|---|---|
| September/October | Associate Professors submit reviews to Heads of Department. Heads of Department set own due dates. |
| October | Heads of Departments submit comments to Deans (Health Sciences only). |
| November | Heads of Departments and Deans (for Health Sciences) submit comments to Pro-Vice-Chancellors. |
| December | Pro-Vice-Chancellors submit comments to Human Resources Division. |
| January/February 2023 | Vice-Chancellor reviews decisions in discussion with Pro-Vice-Chancellors, as appropriate. |
| 1 February 2023 | Effective date for any approved progressions. |
Senior Lecturers beyond the bar / Senior Research Fellows beyond the bar
This information applies to:
- Senior Lecturers beyond the bar
- Senior Research Fellows beyond the bar
Frequency: Biennial, current review in 2022, next review in 2024
Guidelines
Timeline
| August/September | Human Resources Division e-mails out guidelines and documentation to Senior Lecturers and Senior Research Fellows beyond the bar, Heads of Departments, Deans and Pro-Vice-Chancellors. Senior Lecturers and Senior Research Fellows beyond the bar submit reviews to Heads of Department. Heads of Department set own due dates. |
|---|---|
| October | Heads of Departments submit comments to Deans (Health Sciences only). |
| November | Heads of Departments and Deans (for Health Sciences) submit comments to Pro-Vice-Chancellors. |
| December | Pro-Vice-Chancellors submit comments to Human Resources Division. |
| January 2023 | The Manager, Promotions and Remuneration, Human Resources Division advises Senior Lecturers and Senior Research Fellows beyond the bar of the outcome of the review. |
| 1 February 2023 | Effective date for any approved progressions. |
College of Education School / Childhood Education Support Service Academic Staff
Applications for promotion from Support Service Advisers covered by the NZEI agreement will be sought if they are eligible to apply for promotion to go over a bar or move up one step on the salary scale after attestation.
Frequency: Annual
Process
| 8 November 2021 | Notification of promotion round. |
|---|---|
| 22 November 2021 | Applications to appraisers for attestation. |
| 6 December 2021 | Applications including attestation from appraiser are submitted to Human Resources by the closing date. |
| December | Applications for promotion and progression are considered by an Assessment Committee and submitted to the Dean of the College of Education for approval. |
| December | Applicants will be advised of the outcome of their application. |
| 1 February 2022 | Effective date for promotions and progressions. |
If you are considering applying to cross a bar, you are encouraged to contact the Director, Education Support Services on +64 3 479 4907 or email h.mcdonald@otago.ac.nz, who can advise you on what is required for this rigorous promotional process.
Documents
- Download the Policy for Promotions & Salary Progressions (College of Education School/Early Childhood Education Support Service Staff only)
- Download the Criteria for Appointment and Promotion booklet
- Download the application form for promotion across a salary bar(to Advisor steps 10 or Senior Advisor steps 1 or 2)
- Download the application form for progression(to advisor steps 2 to 9, 11 and 12 by attestation)
Senior Lecturer / Senior Research Fellow
This information applies to:
- Senior Lecturers (below the bar)
- Senior Research Fellows (below the bar)
Frequency: Annual.
Staff in this category who were appointed on or before 1 March 2022 who are not already at the top of the scale are still eligible for a salary progression on 1 February 2023. This review is usually in April/May, but for 2022 has been moved to later in the year.
Guidelines
2022 Guidelines will be provided as soon as possible.
Preliminary Timeline for next review
| Beginning of August 2022 | Review opens. Human Resources emails guidelines and the link to Progress to eligible academic staff, HODs, Heads of School, Deans and PVCs as well as Professional staff with Progress Access. |
|---|---|
| August/September | Academic staff submit their reviews to First Reviewer: HODs / Heads of Schools. This deadline may be earlier if required by HODs / Heads of Schools. |
| September/October | HODs / Heads of School submit to Second Reviewer: Pro-Vice-Chancellors / Deans in Health Sciences for a final decision. |
| November | Final approvers (Pro-Vice-Chancellors and Health Sciences Deans) complete all reviews. Decisions are available to the HR Manager, Promotions & Remuneration. |
| November | Human Resources emails Senior Lecturers, Senior Research Fellows and Teacher Education Fellows the outcome of the review. |
| 1 February 2023 | Effective date for any approved salary progressions. |
Senior Lecturers (COE) and Principal Lecturers (COE) on Teacher Education Fellow salary scales
This information applies to:
- Senior Lecturers (COE)
- Principal Lecturers (COE)
Frequency: Annual
Staff in this category who were appointed on or before 1 March 2022, who are not already at the top of the sale, are eligible for a salary progression on 1 February 2023. This review is usually in April/May, but for 2022 has been moved to later in the year.
Guidelines
2022 Guidelines will be provided as soon as possible.
Timeline
| Beginning of August 2022 | Review opens. Human Resources e-mails guidelines and the link to Progress, to eligible academic staff, the Dean and PVC as well as Professional staff with Progress Access. |
|---|---|
| August/September | Academic staff submit their reviews to First Reviewer: the Dean. |
| September/October | The Dean submits to Second Reviewer: Pro-Vice-Chancellor for a final decision. |
| November | The final approver, the Pro-Vice-Chancellor, completes all reviews. Decisions are available to the HR Manager, Promotions & Remuneration. |
| November | Human Resources emails Teacher Education Fellows the outcome of the review. |
| 1 February 2023 | Effective date for any approved salary progressions. |
Lecturers / Research Fellows
This information applies to:
- Lecturers
- Research Fellows
Progression through the designated steps on the Lecturer/Research Fellow salary scale is, subject to satisfactory performance, by annual increment.
Movement above this level is from a successful application for promotion under the Academic Staff Promotions HR Policy.
For staff appointed on or before 1 September in any year, their first annual increment will apply from 1 February of the very next year whilst for those appointed between 2 September and 31 January, their first annual increment will apply from 1 February of the following year. Increments thereafter become annual on 1 February.
Teacher Education Fellows
Teacher Education Fellows' salary movement within TEF1 will be by automatic progression, subject to satisfactory performance.
Promotion from the TEF1 salary scale to the TEF2 salary scale is through the academic promotions process.
Teacher Education Fellows' salary movement within TEF2 will be through participation in an annual performance and salary review (see Senior Lecturers (COE) and Principal Lecturers (COE) on Teacher Education Fellow Salary Scales Annual Performance and Salary Review above).
Professional Practice Fellows and Senior Professional Practice Fellows
For staff appointed on or before 1 September 2022, their first annual increment will apply from 1 February 2023 whilst for those appointed between 2 September 2022 and 31 January 2023, their first annual increment will apply from 1 February 2024. Increments thereafter become annual on 1 February.
Assistant Research Fellows
Progression through the designated steps in the Assistant Research Fellow band below the bar (Steps 1 to 6) is subject to satisfactory performance, by annual increment.
To move to the range above the bar, Assistant Research Fellows must apply for academic promotion.
Progression through the designated steps in the Assistant Research Fellow band above the bar (Steps 7 to 10 ) is subject to satisfactory performance, by annual increment.
For staff appointed on or before 1 September in any year, their first annual increment will apply from 1 February of the very next year whilst for those appointed between 2 September and 31 January, their first annual increment will apply from 1 February of the following year. Increments thereafter become annual on 1 February.
Scientific Officers
Progression through the designated steps on the Lecturer/Research Fellow salary scale is, subject to satisfactory performance, by annual increment.
Scientific Officers are not eligible for promotion.
For staff appointed on or before 1 September in any year, their first annual increment will apply from 1 February of the very next year whilst for those appointed between 2 September and 31 January, their first annual increment will apply from 1 February of the following year. Increments thereafter become annual on 1 February.
Teaching Fellows and Senior Teaching Fellows
For staff appointed on or before 1 September 2022, their first annual increment will apply from 1 February 2023, whilst for those appointed between 2 September 2022 and 31 January 2023, their first annual increment will apply from 1 February 2024. Increments subject to progression or promotion thereafter become annual on 1 February.
Postdoctoral Fellows
Postdoctoral Fellows are not eligible for progression.
Key contacts
Promotions and Progression
Email academic.promotions@otago.ac.nz
Tel +64 3 479 9263